Meeting Minutes
November 8, 2007
VAGEMSA Annual Meeting Minutes
November 9, 2006
VAGEMSA Annual Meeting Minutes
August 4, 2006
VAGEMSA Meeting Minutes
May 12,
2006 VAGEMSA Meeting Minutes
November 9, 2005
VAGEMSA ANNUAL MEETING MINUTES
August 5,
2005
VAGEMSA MEETING MINUTES
May 6, 2005
VAGEMSA MEETING MINUTES
February
4, 2005
VAGEMSA MEETING MINUTES
November 10, 2004
VAGEMSA ANNUAL MEETING MINUTES
August
6, 2004 VAGEMSA
MEETING MINUTES
February
13, 2004 VAGEMSA MEETING MINUTES
November 5, 2003 VAGEMSA
ANNUAL MEETING MINUTES
August 8, 2003
VAGEMSA MEETING MINUTES
May 9, 2003 VAGEMSA MEETING MINUTES
February 7, 2003 VAGEMSA MEETING MINUTES
February 8, 2002 VAGEMSA MEETING MINUTES
November 7, 2001 VAGEMSA
ANNUAL MEETING MINUTES
ANNUAL
MEETING MINUTES: November 08, 2007
Marriott
Waterside, Norfolk
President Abernathy called the meeting to
order at 1945 hours.
President Abernathy
had everyone introduce him or herself.
A motion was made by
George Brown and seconded by David Hoback to approve the
minutes from the August 17th, meeting. Hearing no
objections, the motion was passed.
Treasurer’s Report – Linda Johnson
- Current account
balances are: checking -
$2446.52; Savings -
$3460.97
- Approval Motion
made by Jennie Collins; seconded by Seth Mowles
Lobbyist Report – Ed
Rhodes
- See written report
provided by Mr. Rhodes.
OEMS Report – Gary
Brown:
- EMS advisory Board
meeting mandated reporting for suspected child abuse
Office will write a position paper. Have many concerns
and the paper was on the concept of the EMS reporting.
They were for mandated reporting just has reservations
about the penalty.
- Regional council
report is done there will be changes and we are looking
into what they will be. There will be a lot to come.
- State medical
director is still in the process and there will be a
part time role State employee position.
- OEMS in government
is still up in the air and there is no real decision
made. FLAP committee passed a motion to support OEMS to
department status and place in the most appropriate
secretariat that will support patient care. Draft
legislation has been worked on but no definite yet.
- Regulations have
been approved by governor will start NORA in January
2008.
- Board of health
have approved the state EMS plan and NORA
- Commonwealth is
going through budget reduction and has mandated plan for
that will affect poison control centers.
- General fund to
trauma center fund has been eliminated.
- DR Strubby has
announced retirement by end of this year.
- Return to locality
funds process will be changed. Shifting year internally
from April to March and then will be distributed on
April or May.
- Scope of practice
will change the intermediate curricula but will not be a
National Registry certification. It will be maintained
as a certification within the commonwealth.
- National EMS
Officials Annual conference will be held in Virginia
October 2010 and will be in Norfolk.
Rohn Brown
- Thanks to VAGEMSA
with help on diversity in EMS hour long program can be a
good addition to your EMSAT program
- 4 hour long
presentation for the recruitment and retention study
(James City County) we will be sponsoring that
presentation at Thursday May 15th place to be
announced.
Old Business:
- Annual dues Raised
from 50 to 75 for full members and 10 to 15 for
associate members
Motion: Steve Simon
Second: Jennie Collins
Voted and Carried and will go into effect
2008.
- Website: we will be
looked for vendor to provide service for website. Will
report back next meeting.
- OEMS move has been
and will continue to have the opinion to stick with what
makes the most sense and elevate it to the Department
status.
President’s Report – Randy Abernathy
- Bill bullock
sitting on interoperability committee.
- Executive board
meeting will be meeting before every VAGEMSA meeting to
address any pressing issue/s
- James City County
has done a wonderful job with the ALS recruitment and
retention pilot.
- Randy reappointed
as chair of professional development committee.
- Mandatory child
abuse reporting has been opposed by VAGEMSA do to the
restrictions that have been placed on EMS providers in
reference to the mandatory reporting. We will support
them as long as we see the bill that will be proposed.
There will be a bill that will mirror the elder abuse
bill.
- According to by
laws will have to do a financial report and everything
is balanced and checked out OK.
New Business:
- Don Barklage will
be considered for Life membership with VAGEMSA. Will be
voted on in February meeting. Jennie Collins, Linda
Johnson
Committee Reports:
-
Communications: no report
-
CISM: Linda Johnson – No Report
-
EMS Emergency Management: No report
-
FARC: Wayne Peer - plan to go to
Rappahannock; plan ahead for your grants the dates are
set and they have been having some invalid grants do to
lack of completion.
-
FLAP: Jennie Collins - passed a motion to
support OEMS to department status and place in the most
appropriate secretariat that will support patient care.
Draft legislation has been worked on but no definite
yet.
-
Professional Development: - No Report
-
Medevac: Randy Abernathy – No Report
-
Medical Direction: Advisory Board Member
– Probably will do away with intubation for basics and
enhanced. That was pushed by state OMD’s
-
Workforce Development: Dan Fermil – No
Report
-
Regulation & Policy: Jennie Collins -
No report
-
Transportation: Craig Bryant – No Report
-
Trauma System Oversight & Management:
Advisory Board Member – No report
- Symposium: Bob
Ryalls – looking at next years program and if you want
to provide a topic or instructor for next years please
let them know asap.
Door prizes
Motion to Adjourn by
David Palmer Time: 21:25
The next meeting will
be held February 08, 2008 at the Richmond Marriott West at
1030.
ANNUAL
MEETING MINUTES: November 09, 2006
Marriott Waterside, Norfolk
President Hoback called the meeting to order at 1900
hours.
President Hoback had everyone introduce him or herself.
A
motion was made by Randy Abernathy and seconded by Randy
Abernathy to approve the minutes from the August 4th,
meeting. Hearing no objections, the motion was passed.
Treasurer’s Report –
Jennie Collins
-
Current account balances are: checking - $ 1,694.82;
savings - $4,953.16
Lobbyist Report – Ed Rhodes
- See
written report provided by Mr. Rhodes.
OEMS
Report – Gary Brown:
-
Gary welcomed everyone to the 2006 EMS Symposium.
-
Ideas and proposals are being accepted for Symposium
2007. Please forward those to Bob Ryalls. Currently,
the Symposium is maxed out in regards to space for
additional presentations.
-
Expect future enhancements to committee reports. These
reports should accurately reflect the structure of the
EMS system.
-
Gary gave high remarks about VAGEMSA and its efforts to
enhance the Virginias EMS system.
-
There are new appointees to the EMS Advisory Board: Dave
Barrick, Bruce Edwards, Poky Harris, and Anthony
Wilson. The State Fire Chiefs has submitted its names
for their vacancy on the Advisory Board. Katherine
Hutchinson has submitted her resignation from the
Advisory Board.
- The
data collected through the PPCR reporting and trauma
registry was compiled and a report was produced showing
statewide EMS stats.
- An
RFP is out to seek a review of the OEMS and Regional
Council structure.
-
There is a possibility that the part-time medical
director will be changed to full-time.
-
Gary wanted everyone to know that even though EMS will
see the full amount of the 4-for-life monies July 1st,
the VA State Police will still get 1.5 million from that
funding.
-
President Hoback asked about the status of the
certification levels in the state. Gary replied that VA
will be keeping the current levels.
Mike Berg
·
The service
areas for the Field Representatives have been
reconfigured. OEMS is also asking for 2 more Field
Representatives.
Old Business:
-
Bill Bullock – An RFP has been initiated to assess and
type communication equipment around the state. There
was $300,000 turned back in from a communications
project in the Winchester/Rappahannock area. This will
be redistributed. Oct 2nd plain language
initiative is done. State Police has endorsed and DCJS
is rewriting the training programs. Bill is requesting
a motion to support the plain language initiation.
Motion made and second. Motion passed. The next grant
cycle will be 5 million dollars. 3 million will go to
police and 2 million will go to homeland security.
Please view Interoperability website for release of
grants.
·
Don Barklage
– Medical Oversight Committee – This committee is studying
the medical director issue. Don also asked, “Where is
the money coming from to pay for the full time medical
director”. Gary, “There is money in the 4-for-life funds
to help pay for this.
-
There is no information available on the location of
OEMS within the government.
New Business:
·
Erin Sutton
gave a presentation on the Tidewater Region Cities
Readiness Initiative. Please refer to the presentation
hand-out.
·
Safe Haven
Law - Craig Bryant: An article appeared on
Fredericksburg.com that outlined the Virginia Safe Haven
Law. Localities that have 24-hour stations should be
aware that a child, up to 14 days old, can be left at that
station without any repercussions.
·
President
Hoback made a motion to accept Don Taylor as a Life Member
for VAGEMSA. Motion carried and will be brought before
membership for a vote at the next meeting.
·
The annual
financial review of VAGEMSA’s financial records was
complete and validated. No problems found.
·
Door prizes
of $100.00, $50.00, and $25.00 were approved for the
Symposium Karaoke competition.
·
President
Hoback welcomed Past President Dave Palmer. Mr. Palmer is
serving as an Executive Director of Marion County EMS
Alliance in Florida and commented how well structured
Virginia’s EMS system is. Mr. Palmer explained that there
is work being done on making criminal background checks
easier for agencies.
·
Bill Bullock
– IAFC is has a $600,000 contract to help VA develop an
operations plan. In 2007 VA will begin working on this
plan. Moneys will then be available to test the
plan.
Committee Reports:
-
Communications: no report
-
CISM: Linda Johnson –
CISM June Conference information is posted.
-
EMS Emergency Management:
Mike Player – No report
-
FARC: no report
-
Professional Development:
Randy Abernathy – Competency based EMT training results
have been very good. More agencies and people have
requested to part of the program.
-
Medevac: Randy Abernathy
– Medevac Regs are under Attorney General review and
will be included in the NOIRA process for the Rules and
Regs from OEMS. A subcommittee is working on best
practices for Virginia’s medevac industry. There is
discussion about establishing an Air Medevac Authority
which would include a single dispatching source, but
there is significant resistance to it.
-
Medical Direction:
Advisory Board Member – no report
-
Workforce Development:
Dan Fermil – On Oct 19th this committee
identified 4 priority projects. One is developing
criteria for agency accreditation. Dan is soliciting
names for this sub-committee.
-
Regulation & Policy:
Jenny Collins – Draft Rules and Regs will be submitted
to the Advisory Board for their endorsement and
advancement to the NOIRA process. Changes include
revisions to the criminal enforcement section,
specifically dealing with DUI convictions. In the
revisions, agencies will be required to have their own
policies outlining driver training, record review, etc.
Additionally, agencies must require DMV record checks,
upon affiliation, and on a biannual basis. Lastly, epi-pens
and O2 being personally carried by EMT’s was placed in
past legislation and regulations outlining the
requirements have been drafted and are included in this
revision.
-
Transportation: Craig
Bryant – Requests for ambulance grant funding were
reviewed graded. OEMS is still working on state
ambulance contracts. Singer still has the Type III.
Discussion is still pending on whether to re-bid the
entire ambulance contract or bid out just the contract
that is does not have a vendor.
-
Trauma System Oversight
& Management: Advisory Board Member – No report
-
Symposium: Bob Ryalls – Welcome to the Symposium. Ideas
are being accepted for Symposium 2007.
Election of Officers
·
1st
Vice President – Jennie Collins nominated. Unanimously
accepted and confirmed by present membership.
·
2nd
Vice President- Craig Bryant nominated. Unanimously
accepted and confirmed by present membership.
·
Treasurer –
Linda Johnson nominated. Unanimously accepted and
confirmed by present membership.
·
Secretary –
Seth Mowles nominated. Unanimously accepted and confirmed
by present membership.
Meeting adjourned at 2043
The
next meeting will be held February 09, 2007 at the
Richmond Marriott West at 1000.
MEETING MINUTES:
May 12, 2006
Hilton Gardens
President Hoback called the
meeting to order at 1000 hours.
Minutes approval from the February 10 meeting had to be
tabled.
Secretary Report –
Craig Bryant:
-
Everyone needs to update the directory. Several emails
keep coming back as undeliverable.
Treasurer’s Report – Jennie Collins
-
Current account balances are: checking - $ 1,909.82;
savings - $4,948.18
Lobbyist Report – Ed Rhodes (summary)
·
Full Report is attached
OEMS Report
-
Gary Brown announced that the 2006 EMS symposium speaker
would be Randolph Mantooh from the TV show, Emergency.
-
Gary Brown acknowledged that there are key issues that
would be discussed during the Advisory Board meeting and
encouraged everyone to stay for that meeting.
-
OEMS is working on replacing the PCR reporting system.
-
There are initiatives to study the structure of the EMS
councils. Information will be available soon.
-
Gary invited everyone to the OEMS Open Forums that are
scheduled through out the state. The dates are listed
on OEMS’ website.
-
Mike Berg – the OEMS Field Representative is Ms.
Heatherfield. There is still 1 field representative
position open. The application process just closed for
that position.
Old Business:
-
Bill Bullock – National Institute of Justice is
finalizing the interoperability grant process. Please
see the links on the State Interoperability web site.
·
Bill Bullock
– the amount for Virginia in FY06 is around 7 million.
Requests must follow the state strategic plan and reflect
the state price. In addition, these grants favor taking a
regional approach for interoperability and assisting
smaller agencies in interoperability.
·
Bill Bullock
– 06 NIMS requires the adoption of plain text
communications. This has been controversial because of
possible safety concern for responders. Bill is part of a
committee that is looking at these concerns of which is
trying to design universal signals to address this concern
·
Don Taylor –
There was over a 1000 attendees at the Pandemic Planning
Summit in Richmond. There was a lot of interest from the
fire – EMS attendees of which participated in breakout
sessions to address concerns. Interestingly, the 3 topics
that were given to the fire – EMS group were never
addressed. The group felt other areas needed more
attention. There may be another meeting in June.
·
Jennie
Collins – the 4th recruitment and retention
tool kit is out for agency comment. Craig Bryant and
Jennie Collins have both participated in the development
of this tool kit.
·
Randy
Abernathy – The BLS accreditation process has been
suspended. The future of this process is unknown.
·
President
Hoback – Don Barklage has been appointed as VAGEMSA’s
representative on the Medical Oversite Committee.
New Business:
-
President Hoback – Two agencies are requesting VAGEMSA
membership, Campbell County and Quantico Fire
Department. A motion was made with a second followed by
unanimous vote to accept the both agencies.
·
President
Hoback – Randy Abernathy has been appointed as VAGEMSA’s
representative on the Governor’s Advisory Board. His
passion and desire to see EMS advance is honorable
·
President
Hoback – The contract for Ed Rhodes consulting was renewed
for another year
·
Craig Bryant
– The VDEM/VDFP stake holders summit was held on May 10,
2006 at the Virginia EOC. There were 19 items that were
openly discussed in a brainstorming type of facilitation.
Key items affecting EMS were mass sheltering, interstate
mutual aid, defining OEMS role within State Government,
and recruitment and retention. No decisions were made on
any of these topics. However, a major concern is the lack
of a definitive plan for mass evacuation of the Eastern
seaboard in relation to the upcoming hurricane season.
Localities should stay abreast of this issue.
·
President
Hoback – Discussion was brought forward to the membership
about the location of the OEMS in the State Government.
The question was posed to the membership; where should
OEMS be placed? Is the location of OEMS meeting the
mission, training, and response? How should VAGEMSA
approach this issue?
Discussion – Kent Weber
suggested that VAGEMSA find out what efforts are being
done on this issue and collaborate a response. Gary Brown
also suggested that the issue should be addressed through
the Advisory Board. Issues such as OEMS structure and how
people are appointed. Randy Abernathy, who was attending
the Finance, Legislation, and Planning committee (FLAP)
came in during the meeting and explained that the FLAP
committee discussed this very issue and has plans to
address this issue during the Advisory Board. The FLAP
committee also drafted a resolution requesting the
Governor to solicit input from the Advisory Board on the
location of the OEMS.
Other Discussion – Don
Taylor stated that VDH Dr. Kapowitz has made that
statement that OEMS needs to be more involved in the
Virginia Department of Health. Randy also concurred with
Don’s statement about what Dr. Kapowitz and the
Commissioner of Health have implied.
·
Motion made
by Kent Weber and second by Jennie Collins with a
unanimous vote to support the FLAP recommendation and
President Hoback would speak for VAGEMSA during the
Advisory Board meeting in support of the Advisory Board
having an active role in advising the Governor of the
proper placement of the OEMS.
·
President
Hoback – A nomination committee needs to be formed. The
office of Second Vice President, Secretary, and Treasurer
is up for nomination. President Hoback is taking open for
members to serve on this committee.
Committee Reports:
-
Communications: Advisory
Board Member – 2 PSAP centers are up for accreditation,
Chesapeake and Waynesborough. This committee is also
working on a resource list for PSAPs
-
CISM: Advisory Board
Member – No report
-
EMS Emergency Management:
Karen Owens – MCI I & II are being updated to reflect
NIMS. This committee is also working on plans for EMS
at special events
-
FARC: none
-
Professional Development:
Randy Abernathy – This committee is looking at how to
better use resources on EMS education delivery.
-
Medevac: Randy Abernathy
– This committee is working on guidelines for operation
of aircraft. The best practices are still under review
and will soon be going through the NOIRA process. It
includes dispatching med-evac, over flights, training,
and working together. Eventually this committee will be
reorganized.
-
Medical Direction:
Advisory Board Member – no report
-
Public Information &
Education: Bob Ryalls – no report
-
Regulation & Policy:
President Hoback – There is proposal to change the 5
year driving restriction for those who have been
convicted of a DUI. The proposed changes ask for DMV
checks every 2 years and if a member or employee is
convicted of a criminal act they must report that to the
agency within 10 days. In addition, legislation is
being drafted to assist with national criminal searches
of members and employees. Jennie Collins – EVOC is
changing to reflect Fire Programs curriculum.
-
Transportation: Don
Taylor – Craig Bryant appointed as VAGEMSA
representative.
-
Trauma System Oversight &
Management: Advisory Board Member – no report
-
Legislative (Fire
programs): Dave Hoback – No report
-
Symposium: Bob Ryalls – Symposium 06 is being
finalized. May 15th is the next meeting.
Open Discussion
·
Bill Bullock
made a motion for VAGEMSA support of the State Action
Committee to form a plain text plan for NIMS. Motion
second by Randy Abernathy and passed by unanimous vote.
Meeting adjourned at 1110 hours.
The
next meeting will be on August 04, 2006, 1000 hours, at
the Hilton Gardens.
---------------------------
ANNUAL
MEETING MINUTES: November 09, 2005
Norfolk, Waterside Marriott
President Hoback called the meeting to order at 1900
hours.
President Hoback had everyone introduce him or herself
A motion was made and second to approve the minutes from
the August 2005 meeting. Hearing no objections, the
motion passed.
Secretary Report – Craig Bryant:
-
Everyone needs to update the directory. Several emails
keep coming back as undeliverable.
Treasurer’s Report – Jennie Collins
-
Current account balances are: checking - $ 1,834.82;
savings - $4,942.44
-
Lobbyist Report – Ed Rhodes (summary)
·
Full Report is attached
OEMS Report – Gary Brown:
-
Gary
welcomed everyone to the symposium and offered the OEMS
support to the VAGEMSA organization.
-
Progress is being made on the BLS specialist position;
advertisement of position has occurred and applications
are being accepted.
-
An internal staffing plan has been developed and staff
has discussed some reorganization of positions with
OEMS. The Commissioner’s Office has approved eight
positions. Stay tuned for any future information
regarding any reorganization that may take place.
-
Due to the fact of a new Governor elect, there may be
some changes in appointed positions.
-
There is currently an RFP out in order secure a meeting
place for the Advisory Board and Standing Committees.
OEMS – Scott Winston
·
OEMS is meeting quarterly with DFP on training and
operations issues. Currently a memorandum of
understanding to have a joint bookstore is being
negotiated
·
Please review the OEMS web site on Initiative 2009 for
information on changes about training and testing
·
The EMS workforce retention project will be working on the
next book of which will focus on recruitment and retention
of personnel of municipal and commercial services.
VAGEMSA is part of this project.
·
OEMS is contracting with Central Shenandoah EMS Council to
develop a guide for EMS billing. This will soon be
available. This guide will provide lessons learned, tips,
and ideas for officials.
Old Business:
-
Bill Bullock – National Institute of Justice is working
on a grant process. Please see the links on the State
Interoperability web site.
·
Bill Bullock – There was 1.7 million dollars last year for
interoperability, this amount is 2.1million for 05-06.
Requests must follow the state plan and reflect the state
price.
o
Discussion – Can we do a regional grant? Yes, amount is
$75,000 per agency. If you received money’s last year,
does this exclude you from this year? No, this does not
exclude those agencies.
·
Bill Bullock – There needs to be an alternate for Bill on
the Interoperability Committee. If interested, please get
this information to President Hoback.
·
Karen Wagner from VAVRS updated VAGEMSA on the EMS
Leadership Challenge. This program is to address
leadership issues from the JLARC study. Currently there
are numerous participants. There is a roster of 25 field
testers for this program of which works with competency
skills of students. Karen handed out brochures on this
program.
New Business:
·
President Hoback – VAGEMSA needs solid representation on
committees. When committees are formed, an email will go
out to the membership. A primary and secondary
representative will be identified.
·
2006 symposium – Bob Ryalls will be the representative.
He is already taking requests for classes. Please forward
this information to Bob.
·
Bill Bullock – The IAFC has developed a mass mailer
brochure on the Avian Bird Flu. It will be sent to all
agencies and constituents. There is a concern about the
lack of EMS representation in the State plan. Agencies
need to be aware of this and work on a plan for EMS.
·
Ron Early – The Firefighter Near Miss program began in
August. Please visit the website for information or if
you want to submit information.
·
Gary Brown – The return to locality monies have gone up.
This is due to the increase in fees last year of which is
not paid to the localities until a year later. 3.45
million dollars of the funds continue to go into the
General Fund versus being returned to EMS system.
·
Bill Bullock – He has been appointed to a group with IAFC
to study and recommend changes involving
interstate/intrastate issues.
·
Randy Abernathy – The Administrative Review Committee
reviewed VAGEMSA’s financial records and reported there
were no discrepancies found.
Committee Reports:
-
Communications: Advisory Board Member – Gary Brown
commented that the committee was working on PSAP
accreditation with OEMS having some authority over PSAPs.
There is information on the OEMS website for PSAP
accreditation.
-
CISM: Advisory Board Member – No report
-
EMS
Emergency Management: Mike Player – DMAT-working on
legal issues and support. Legislative changes are being
looked at to offer support. Steve Simon - What is the
situation about how task forces can apply to career
personnel, since they are not a volunteer with the
State? Gary Brown – commented OEMS was looking at this
issue and exploring these concerns.
-
FARC: Gary Brown commented that group is currently
identifying initiatives for funding, emergency
operations, and multi-agency initiatives.
-
Professional Development: Billy Altman - Met
Oct. 12. This committee is looking at EMT-B
accreditation standards and BLS/ALS program curriculum.
NR looking at only having two tests NR-EMT or
NR-Paramedic. The Intermediate is slated to run through
2007. Pearson education will administer this test.
Distance learning CE is still being explored. This
committee is looking at Cat 1 and Cat 2 CE to see if a
broader delivery method is possible. There are
recommendations for EMSAT to go web based. Last, there
has been discussion on the EMT instructor and the lack
of the training program.
-
Medevac: Randy Abernathy – This committee is working on
guidelines for operation of aircraft. There is a draft
copy of the rules and regulations. This 50-page draft
will be presented at the Nov. 18th Advisory
Board meeting. Medevac restructuring will involve other
multiple agencies, not just air services.
-
Medical Direction: Advisory Board Member – no report
-
Public Information & Education: Bob Ryalls – no report
-
Regulation & Policy: Jennie Collins – Committee is
being restructured to encourage a wider system of
stakeholders’ representation. The next meeting is
scheduled to be on Nov. 17. The medevac rules and regs
will be on the agenda.
-
Transportation: Don Taylor – This committee met on
Monday, Nov. 07. A meeting with Scott Winston and Karen
Wagner took place to discuss how this committee can
improve. Issues at hand include a 7-month delay on Ford
F-series chassis and whether or not EVOC is meeting the
needs of today’s service. In addition, this committee
is looking at decreasing the needless supplies on
ambulances. There has been discussion about what to do
with alternate transport vehicles.
-
Trauma System Oversight & Management: Advisory Board
Member – no report
-
Legislative (Fire programs): Dave Hoback – No report
-
Symposium: Bob Ryalls – Please see new business
Meeting adjourned at 2045 hours.
The next meeting will be on February 10, 2005, 1000 hours,
at the Place at Innsbrook.
---------------------------
MEETING MINUTES:
August 05, 2005
The Place at Innsbrook
1st Vice President Abernathy called the meeting
to order at 1000 hours.
1st Vice President Abernathy had everyone
introduce him or herself
A motion was made and second to approve the minutes from
the May 2005 meeting. Hearing no objections, the motion
passed.
Secretary Report – Craig Bryant:
-
Everyone needs to update the directory. Several emails
keep coming back as undeliverable.
Treasurer’s Report – 1st Vice President
Abernathy
-
Current account balances are: checking - $ 2,555.82;
savings - $4,939.95
Lobbyist Report – Ed Rhodes
·
There is proposed legislation to make ambulance coverage
mandatory in insurance policies that do not have it.
Insurance lobbyists are questioning who determines if a
transport by ambulance is medically necessary. Ed will
keep us informed.
OEMS Report – Gary Brown:
-
Gary
handed out symposium brochures to VAGEMSA members.
Registration will be on the OEMS website soon.
-
Today is the first meeting of the EMS Advisory Board
with the three new positions and new appointees.
Orientation training is currently taking place. Gary
welcomed VAGEMSA members to get a copy of the EMS
Advisory Board Member manual.
-
OEMS no longer responsible for non-emergent wheel chair,
patient transportation.
-
There may be changes to programs associated with the
RSAF monies. He will keep us
informed.
New Business:
·
VAGEMSA members Jenny Collins-representing Northern VA EMS
Council and Don Taylor representing State Fire Chiefs
Association have been appointed to the Advisory Board.
·
Stake Holders meeting was last week on Wednesday. Group
toured the new EOC. Concern was raised about emergency
management and fire sharing the same desk. There is a
fusion center that will coordinate the dissemination of
information, such as terrorist threats and security
issues.
o
The expected EOC completion date is December.
Construction is currently 6 months behind schedule.
o
Discussion-Hopefully this will cut down on the poor
communications among the EOC. For example, when you call,
you get the same person and same information.
o
Discussion-Hopefully the expanded space will allow for
better representation in the fusion center.
·
WVEMS council’s associate membership was accepted and
passed. Motion made by Michael Player, second by Bill
Bullock.
·
Don’s term for serving as Chair of the Advisory Board has
ended. Thank you Don Barklage for the dedication and hard
work.
·
Karen Wagner with VAVRS presented a Leadership and
Management program that will focus on core competencies
for being a leader volunteer and career. College credits
will also be given. This program is in the initial
stages. The program was made possible by a 45,000.00
grant. The program includes a self-study and an online
self-assessment. The program promotes interaction between
personal trainers and trainees, peer reviews, and a camp
at Rescue College. Program is slated to start after Jan
01, 2006. The first group is expected around 50 people.
The length of the program is estimated to take 3
years.
·
Continue to recruit members for VAGEMSA
Old Business:
-
Bill Bullock – 1.5 million in grants given out to the
states for interoperability. There may be another 2
million coming available. There is concern to review
rather agencies are buying what they say they are
buying, as listed within the grant application.
-
Randy Abernathy – He and Don Taylor went to the open
microphone forum for comments on the 2nd
edition of the Scope of Practice. A question that
remains unanswered is what benefit is there to the
patient. Opponents of the Scope of Practice feel that a
decision to move forward with the document has already
been made. The intermediate program within the
Commonwealth of VA will continue. There was discussion
among the VA opponents that there was not enough
collaboration for example utilizing the OMD’s.
-
Discussion-Randy expressed the real reason for driving
the Scope of Practice is unknown.
-
Bill Bullock-expressed concern with NHTSA about the
time frame of implementing the scope of practice.
-
Discussion – Dr. Gilbert advised VAGEMSA that the
Medical Directors Committee plans to write a position
paper on the second draft, opposing the draft.
-
Gary Brown emphasized that OEMS will have to do what
is in the best interest of the state. OEMS cannot
support the Scope of Practice. It does not follow the
EMS Education Agenda for the Future.
-
EMS Symposium-VAGEMSA hosting Shakers Forum on Thursday,
Nov 10 and EMS Billing on Saturday Nov 12.
Committee Reports:
-
Communications: Advisory Board Member – Working on PSAP
accreditation, PSAP directory and reviewing grants from
PSAPs
-
CISM: Advisory Board Member – No report
-
EMS
Emergency Management: Mike Player – DMAT-working on
legal issues and support. Legislative changes are being
looked at to offer support.
-
FARC: need to see if VAGEMSA has a rep.
-
Professional Development – Billy Altman
Looking at minimum standards for high school EMT
programs. Committee looking at EMT-B accreditation
standards and an online EMT pilot program. NR looking
at only having 2 tests NR-EMT or NR-Paramedic. NR also
looking at revamping their tests on or around Jan of
2007.
-
Medevac: Continuing to work on regulations.
-
Medical Direction: Advisory Board Member – Working on
the EMT-B accreditation
-
Public Information & Education: Bob Ryalls – no report
-
Regulation & Policy: Don Barklage –Review current regs,
Financial Assistance and Review for EMS will be coming
out soon for public comment. This group discussed the
voluntary dropping of a certification. Should this be
changed, dropped, left alone or left to local area.
-
Transportation: Mike Harmon – No report
-
Trauma System Oversight & Management: Advisory Board
Member –Template given to councils for trauma plan. May
see final in the next month.
-
Legislative (Fire programs): Dave Hoback – No report
-
Symposium: Dave Hoback / Bob Ryalls – Brochures coming
out.
Meeting adjourned at 1115 hours.
The next meeting will be on November 09, 2005, 1900 hours,
at the Marriott in Norfolk, VA.
--------------------------
MEETING MINUTES:
May 06, 2005
The Place at Innsbrook
President Hoback called the meeting to order at 1000
hours.
President Hoback had everyone introduce himself or herself
A motion was made and seconded to approve the minutes from
the February 04, 2005 meeting. Hearing no objections, the
motion was passed.
President’s Report – David Hoback:
-
President Hoback attended the Virginia Secure
Commonwealth Initiative in December and reported that
the goal was to find out where the Commonwealth is, in
terms of preparedness.
-
Results showed that the Commonwealth is good on
equipment. However, lacked in training, call out and
implementation.
-
VAGEMSA Executive Committee met on February 04, 2005 at
0800 to discuss future mid-year EMS billing and
Leadership seminars. Unanimously, the committee agreed
that VAGEMSA should take an active role in providing
this type of education for the managers of public
safety.
-
The committee also discussed improving communications
among the members and recruiting more members to VAGEMSA.
-
The idea of Best Practices or an accreditation
initiative that will promote structure, training, and
administration was proposed to the membership. This
accreditation focuses on Commonwealth Virginia agencies
who want to strive to meet a set of standards, however
may not want to go or can’t afford to go through an
accreditation process that is sponsored by a third part
agency. This process would “raise the bar” and promote
EMS agencies to do better. EMS systems would be
promoting more than Virginia Rules and Regulations.
This would be a voluntary initiative. Benefits of this
would include, for example waiving of EMS inspections.
President Hoback asked the membership to think about the
idea.
-
Discussion - Randy Abernathy, “This process would help
the community has a whole. It may attract business,
promote growth and assure a quality of service.”
-
Discussion – Chris Slemp, “Recruitment for employees
and members may increase.”
Secretary Report – Craig Bryant:
-
Everyone needs to update the directory. Several emails
keep coming back as undeliverable.
Treasurer’s Report – Jennie Collins
-
Current account balances are: checking - $ 3,385.82;
savings - $4,938.30
-
FY 05 invoices have been mailed out to members. No
payment has been received from: Accomack Co., Arlington
Co., City of Harrisonburg, City of Virginia Beach, City
of Williamsburg, Colonial Heights, Fairfax County,
Madison County, MWAA, Petersburg, Prince Georges Fire
and EMS, Roanoke County, and York County
Lobbyist Report – Ed Rhodes
·
1.5 million taken from the 4 for life has not been
returned to EMS. Efforts to return this money are
ongoing.
·
Several public safety entities continue to meet on
legislative issues that affect funding. The latest
includes the 1 million taken from the Safer Act and
deposited in the General Fund. This leaves on $250,000.00
as Virginia match to this federal funding.
·
Ed asked for VAGEMSA support in writing a letters to
several political leaders to generate a Fire and EMS
Caucus. A motion was made by Billy Altman and second by
Chris Slemp. Motion of support passed.
·
This is election year for House of Delegates. Many
political supporters of fire and EMS have opposition. It
is very important to stay abreast of whom supports fire
and EMS.
·
Chris Slemp asked about the Best Practices Bill. Ed
confirmed that the bill was moved to the EMS plan as an
objective.
OEMS Report – Gary Brown:
Scott Winston
-
State ambulance contract has been awarded. Singer
Associates has the contract for Type I and Medium Duty
ambulances. Performance Specialty has the contract for
Type II and Type III. Information is now posted on the
web.
Mike Berg
·Recruitment and Retention plan is
moving forward. Contract company should have the first
book mailed out soon. The second book is in its final
draft form. The 3rd book of which targets
growth agencies and the 4th book that targets
paramedic agencies is still under development.
·
The contract company is working with other entities
including the VFCA to promote recruitment and retention
projects.
·
The regional council FY/06 contracts are currently under
negotiation.
·
Memo regarding ambulances transporting deceased patients
has been rescinded. EMS is not bound by these regulations
restricting the transport of deceased persons as set forth
by the Board of Funeral Directors.
·
Received an interpretation from the Attorney General’s
Office that VAOSHA does not apply to volunteers in respect
to Infection Control enforcement. It is unclear if the
federal OSHA has the same application.
·
Update memo on the storage of medications will be posted
on the web very soon. This summarized the manner of how
keys/locks are maintained on apparatus that have schedule
II-VI drugs.
New Business:
·
Randy Abernathy – VA Firefighters Public Safety
Conference-hosted by the IAFF, Several stakeholders met
and reviewed the successes and failures of legislation
from the last General Session. Supporting each other and
keeping informed seemed to be the agenda. In addition
this meeting focused on “turning up the heat” on
legislatures to support funding for public safety. The
next meeting will be June 01, 2005 at the VAVRS building.
The VA State Police Association was not part of this
meeting.
·
Jennie Collins – Advisory Board Retreat, Don Barklage
challenged the board on committee structure. Should
committees be consolidated or streamlined? Is the current
committee structure meeting the needs of the EMS
community? Other items included:
o
The OEMS training staff presented future C.E.
opportunities and changes in EMT-B testing. These
innovations include computer based C.E. and allowing
training centers to conduct their own EMT-B testing.
o
The group divided into work groups and made
recommendations to the OEMS plan. This plan outlines
OEMS’ goals and objectives
o
JLARC study was reviewed in detail.
·
Contract to continue to utilize Ed Rhodes was
accepted-motion made by Bill Bullock, Second by Don
Barklage. Motion passed
·
President Hoback emphasized to the membership how
important it is for committee members to attend and report
the agenda of the committee. If you are unable to attend
please contact President Hoback so that a VAGEMSA
representative can be sent.
·
VAGEMSA will host a Fees for Service Seminar and the
Shakers Forum. Both will be on Thursday of the
symposium. The Fees for Service will be open to finance
directors and the alike. The symposium will be finalized
at the next meeting.
·
Bill Bullock – Federal Regulations for the Safer Act will
soon be out. Waiting on final signatures. You can log
onto
www.firegrantsupport.com of which will notify you that
the application process is open. So far, Virginia is the
only state with matching funds. 1.5 million has been
allotted however 1 million will be placed in the general
fund, leaving only $500,000.00. This will be a first come
first serve type grant. This grant will assist with EMS,
recruitment, and retention. August 01 is the target date
for distribution of this money.
·
Randy Abernathy – there was a meeting involving
stakeholders who actively plan for terrorist and related
responses. OEMS was not part of this planning. After
some discussion, OEMS was invited to this meeting.
However, OEMS is usually privy to this planning. Randy
asked to membership to support a letter to the Advisory
Board that suggests the OEMS be involved in these planning
sessions. Motion made by Randy Abernathy, Second by Chris
Slemp. Motion passed.
·
VAGEMSA shirts are available for $20.00. Please see Jenny
Collins
·
Dave Palmer’s mother is in critical condition. Please
keep he and his family in your thoughts.
·
President Dave Hoback presented Bill Bullock with a plaque
for his contribution to VAGEMSA in the 2003-2004 term.
·
Continue to recruit members for VAGEMSA
Old Business:
-
Bill Bullock – 25 interoperability grants were issued in
for 2004. There is speculation that another grant of 3
million will be available. Localities must start
working towards the State Interoperability Plan to
continue to receive funding in the future. Localities
will have until 2015 to show compliance with the State
Interoperability Plan.
-
Don Taylor – requests for samples of QA/QI programs were
sent out several months ago. 15 were received. This
information has been forwarded to Gary Brown. Melinda
Duncan – A system for patient tracking is being
reviewed. Currently the hardware to run this program is
not what we currently have. She will keep VAGEMSA
posted on this new development.
-
Dave Hoback – Letter to oppose the first draft of the
Scope of Practice was sent. The second draft of the
Scope of Practice is out for public comment. The
deadline for comment is June 01, 2005. The second draft
still eliminates EMT-I. The advanced paramedic is still
cited in the draft. More hours for EMT-B instruction
are also proposed. There is an open forum in Washington
DC for public comment. Dave Hoback is planning to
attend this open forum and speak on behalf of VAGEMSA.
-
Discussion – Dr. Gilbert advised VAGEMSA that the
Medical Directors Committee plans to write a position
paper on the second draft, opposing the draft.
-
Gary Brown emphasized that OEMS will have to do what
is in the best interest of the state. OEMS cannot
support the Scope of Practice. It does not follow the
EMS Education Agenda for the Future.
-
Michael Berg – the medical directors committee is
sending a letter to NHTSA to extend the comment
deadline.
-
Randy Abernathy – Please check with your local IAFF
representative to see if everyone’s best interest was
presented in reference to the first draft. The IAFF
gave support for the first Scope of Practice version.
“Here say” does not match this position.
·
Dave Hoback asked for a motion to draft a position paper
on opposing the second edition of the Scope of Practice.
It will parallel the Advisory Boards opposition. Motion
made by Jenny Collins. Second by Billy Altman.
Committee Reports:
-
Communications: Advisory Board Member – No report
-
CISM: Advisory Board Member – No report
-
EMS
Emergency Management: Mike Player – No report
-
Evaluation: Kent Weber – No report
-
FARC: Chris Slemp – The old grant sheets were used for
the current grant cycle. This has been OK’d until the
new application is ready.
-
Professional Development – Billy Altman OEMS
is looking at Web based CE. A “thinking out of the box”
approach is being sought. Committee is seeking
information on High School EMT programs. This could be
of assistance in recruitment and retention efforts.
This committee does oppose the 2nd draft of
the Scope of Practice.
-
Medevac: Mike Berg – This service is being reviewed and
revised. Anticipated to have the new revision available
for the November Advisory Board meeting.
-
Medical Direction: Advisory Board Member – This
committee is reviewing EMTs transporting patients with
IV’s and EMTs with Epi pens. This committee also will
be drafting a position paper opposing the Scope of
Practice.
-
Public Information & Education: Bob Ryalls – There has
been an increase in the DDNR forms since the Terri
Shiavo case. Every provider will be receiving a
reference card that will give the facts about the DDNR
forms.
-
Regulation & Policy: Don Barklage –Rules and Regs
review is moving forward. The 6 sections that were
removed are being reviewed. Committee received an
opinion that if a document is referenced in the Rules
and Regs, it must accompany the Rules and Regs through
the NOIRA process. This committee has also been
reviewing QA/QI processes.
-
Transportation: Mike Harmon – No report
-
Trauma System Oversight & Management: Advisory Board
Member – No report
-
Legislative (Fire programs): Dave Hoback – No report
-
Symposium: Dave Hoback / Bob Ryalls – Please see New
Business
Meeting adjourned at 1130 hours.
The next meeting will be held on August 05, 2005, 1000
hours, at The Place at Innsbrook.
--------------------------
MEETING
MINUTES: February 04, 2005
The
Place at Innsbrook
The meeting was
called to order by President Hoback at 1000 hours.
President Hoback had
everyone introduce themselves
A motion was made
and seconded to approve the minutes from the November 10,
2004 meeting. Hearing no objections, the motion was
passed.
President’s Report –
David Hoback:
- President Hoback
attended the Virginia Secure Commonwealth Initiative in
December and reported that the goal was to find out
where the Commonwealth is, in terms of preparedness.
- Results showed that
the Commonwealth is good on equipment. However, lacked
in training, call out and implementation.
- VAGEMSA Executive
Committee met on February 04, 2005 at 0800 to discuss
future mid-year EMS billing and Leadership seminars.
Unanimously, the committee agreed that VAGEMSA should
take an active role in providing this type of education
for the managers of public safety.
-
- The committee also
discussed improving communications among the members and
recruiting more members to VAGEMSA.
- The idea of Best
Practices or an accreditation initiative that will
promote structure, training, and administration was
proposed to the membership. This accreditation focuses
on Commonwealth Virginia agencies who want to strive to
meet a set of standards, however may not want to go or
can’t afford to go through an accreditation process that
is sponsored by a third part agency. This process would
“raise the bar” and promote EMS agencies to do better.
EMS systems would be promoting more than Virginia Rules
and Regulations. This would be a voluntary initiative.
Benefits of this would include, for example waiving of
EMS inspections. President Hoback asked the membership
to think about the idea.
- Discussion -
Randy Abernath, “This process would help the community
has a whole. It may attract business, promote growth
and assure a quality of service.”
- Discussion –
Chris Slemp, “Recruitment for employees and members
may increase.”
Secretary Report – Craig Bryant:
- Everyone needs to
update the directory. Several emails keep coming back
as undeliverable.
Treasurer’s
Report – Jennie Collins
- Current account
balances are: checking - $ 1,826; savings - $4,935.05
- FY 05 invoices have
been mailed out to members.
Lobbyist Report
– Ed Rhodes
·
Composition of the
EMS Advisory Board (brought forward by Don Barklage).
This gives the EMS councils more rotating representation
on the board. VAVRS seats remain at 2.
·
Other
bills currently in committee or under review include HB
1828-Helmit bill, SB 1344-Wheelchair Vehicle exemption,
·
Most
House and Senate bill are under review at the present
time.
OEMS Report –
Gary Brown:
·
House Bill 2238,
currently in the General assembly that gives OEMS
authority to assess fines for non compliance to Rules and
Regs. Fines would go to OEMS.
o
Discussion –
President Hoback asked “Who sets the fines?”
o
Discussion – Gary
Brown stated, “If the law passes OEMS will solicit input
from agencies.
o
Discussion – All
concerns from VAGEMSA are welcome and should be forwarded
to President Hoback.
·
VAGEMSA notified
about House Bill 2253 and 2521 of which are in committee.
·
OEMS is currently
trying to get the 3.45 million from the state budget back
into EMS. In addition, efforts to try and move forward on
the new distribution schedule are in works.
·
2 Governor’s awards
have been added to the current categories. They include
Outstanding EMS Dispatcher and Outstanding Contribution to
EMS by a High School Student. A $1,000.00 scholarship
will be given to the high school student of this award
·
The
National Associations of EMS directors and Physicians
issued an opinion on the National EMS Scope of Practice.
No other information has been made available in reference
the Scope of Practice.
·
Present Hoback confirmed that VAGEMSA did forward a letter
regarding the Scope of Practice.
Scott Winston
- 3 positions with
the OEMS are being filled these include:
- Technical
Assistant Coordinator – will
be responsible for regional council contracts,
technical assistance to agencies, JLARC, and
recruitment and retention
- Emergency
Prepardness and Response Coordinator
– will work on survellance and
inter-agency planning
- Wage Position
– assist with patient care
data
·
OEMS
is working on getting full compliance with data
submission. Over 100 agencies still are not submitting
data. A person will be dedicated to work on this
compliance issue.
·
President Hoback asked about the State Ambulance
Contract. Scott explained the contract expires February
15, 2004. Bids have gone out and 3 of the 4 bids received
are compliant with current regulations. It is not known
if the price will be affected.
Mike Berg
·
Paul
Sharp is working on the PPDR program. OEMS was marked in
the JLARC
Old Business:
- Ken Crumpler on the
State Interoperability Work Group – Legistation is being
proposed for interoperability. Grants for
interoperability have been awarded.
· Craig
Bryant on Federal Issues Paper Working Group – Group of
stake holder from VAGEMSA, VAVRS, Fire Programs, York
County Fire and Rescue and VAHMRS attended to a meeting in
December to discuss hot topics that affect public safety.
Fire Programs was going draft a letter outlining the
concerns of the above individuals and set up another
meeting before it is sent to the Federal lawmakers. No
follow up meeting has been scheduled.
New Business:
- OEMS asked for
support from VAGEMSA on enforcing the rules and
regulations that affect EMS. This includes, if passed,
HB 2238.
- Discusion – Do
agencies have the methods to report data? Gary Brown
– Yes everyone has the opportunities to report data.
- Randy Abernath
made a motion to support OEMS in enforcing
compliance. Ronnie Early seconded the motion. Motion
pass by full vote.
- Melinda Duncan – A
system for patient tracking is being reviewed.
Currently the hardware to run this program is not what
we currently have. She will keep VAGEMSA posted on this
new development.
Committee
Reports:
-
Communications: Advisory Board Member –
No report
-
CISM: Advisory Board Member – No report
-
EMS Emergency Management: Mike Player –
No report
-
FLAP: Don Barklage / Ronnie Early –
Tracking bills and current legislation. They are not
sure how much position they can take on current bills.
-
FARC: Chris Slemp – The special projects
grant will have detailed questionnaire. A position
paper on representation on the Advisory Board will be
drafted.
-
Human Resources and Training – Billy
Altman reported that they are looking at certification
versus licensure. BLS course re-imbursment is being
evaluated. Comparing it to the ALS re-imbursment. OEMS
is looking at Web based CE. Currently, the firewall at
the state level will not let this system work. Maybe
within 6 months this program will be up and running.
There have been some concerns on students on
ambulances. A sub-committee will be formed to look at
this issue. Committee is seeking information on High
School EMT programs. Committee is looking into the
consolidated testing limitations that do not allow
instructors to participate in test sights.
-
Medevac: Advisory Board Member – No
report
-
Medical Direction: Advisory Board Member
– No report
-
Public Information & Education: Bob
Ryalls - No report
-
Regulation & Policy: Don Barklage –Is
looking at the existing Rules and Regs. A position on
the 6 sections that were removed will be formed. The
troublesome areas will be compared to the JLARC study.
Committee received an opinion that if a document is
referenced in the Rules and Regs, it must accompany the
Rules and Regs through the NOIRA process.
-
Transportation: Mike Harmon – No report
-
Trauma System Oversight & Management:
Advisory Board Member – No report
-
Legislative (Fire programs): Dave Hoback
– No report
- Symposium: Dave
Hoback / Bob Ryalls – Feb 15th is deadline
for topics. VAGEMSA is sponsoring an EMS Billing
seminar and Financial Liability for volunteer groups.
It is unclear if the Shaker’s Forum is going to make it
through the selection process.
Recruitment and
Retention Project
VAGEMSA was shown
the project results on recruitment and retention study
that is in process. A PowerPoint presentation with
handouts on the future publications and information that
will be available to tackle this issue was presented to
the membership. The presentation identified the types of
agencies with in Virginia and the recruitment and
retention problems they face. These toolkits will soon be
available.
VAGEMSA was asked to
make people aware of this project, contribute information
and keep OEMS aware of any efforts.
Meeting adjourned at
1130 hours.
The next meeting
will be held on May 06, 2005, 1000 hours, at The Place at
Innsbrook.
-----------------
November
10, 2004 VAGEMSA ANNUAL
MEETING MINUTES
Norfolk
Marriott - 2004 EMS Symposium
The meeting was called to order by President Bullock at
1910 hours.
A motion was made and seconded to approve as submitted the
minutes from the August 6, 2004 meeting. Hearing no
objections, the motion was passed.
President’s Report – Bill Bullock:
’05
Legislative Update – There was a DFP/DES legislative
summit two weeks ago in Hanover County. There are several
items on which VAGEMSA has been requested to provide an
opinion. This discussion was deferred to Ed Rhodes’
report later in the meeting.
-
Stakeholder Meeting Update – met in Henrico last week.
Very good turnout which included the Director & Deputy
Director of Public Safety. There were many issues
discussed (i.e. agencies being asked to do more with
less without additional funding; how to locally develop
a consolidated effort to go after state and federal
money and research the grant eligibility requirements.
This discussion was deferred to Ed Rhodes’ report later
in the meeting.
-
Interoperability Working Group Update – Chris Essid
tasked to go after federal grants to fund state
initiatives for interoperability issues. Working on
framework with goal/proposal to develop an application
process that will give agencies a boilerplate
application & allow customization in the narrative.
This boiler plate will be able to work with any State
grants (Public Safety side) regardless of the source of
the grant and then just customize the narrative for the
specific grant being pursued.
-
Reinforced that agencies need to complete the follow-up
survey that DFP has requested for needs of departments.
The initial survey was well responded to but the
follow-up survey has not received the same level of
agency response. Bill encouraged all members to see if
their own department has responded to the follow-up
survey. Don Barklage circulated a list of departments
that have completed the survey.
Secretary/Treasurer Report – Jennie Collins:
-
Current account balances are: checking - $ 1,826.57;
savings - $4,933.19.
-
Membership Roster was circulated for members to identify
any needed corrections. We are having a large amount of
emails returned, so please check all the members of your
agency.
-
Once the roster is reviewed, FY 05 invoices will be
emailed out
Lobbyist Report – Ed Rhodes
·
Recent items
-
JLARC report came out last Monday re: trauma centers –
they are looking for additional funding to expand the
trauma system. There are several suggested fees to be
placed on various items (i.e. moving violations,
hospitals, etc.) to fund the improvements. The JLARC
study identified a number of regions that have been
identified as having a major deficit in trauma care
coverage – if you are fighting local budget battles
re: staffing needs – this study may be beneficial for
you for justification. Information is on JLARC
website – 200+ page document.
·
Legislative summit recap of items for VAGEMSA membership
discussion:
-
Change in composition of EMS Advisory Board – there
was a change to the Board which was voted on in 2003.
This recommendation had a unanimous approval to add
three EMS council seats & remove one VAVRS seat.
VAGEMSA had gone on record to support the change. The
item did not make it in the legislative package for
last year’s session but will be re-submitted this
session. Bill Bullock and Scott Winston recapped the
history of the motion. Bill asked if there was anyone
who disagreed with our previous position of supporting
the move. No opposition was made; therefore
VAGEMSA
will continue to support the previous recommendations.
-
4-For-Life funding – Governor’s budget bill supercedes
the State code and there is a clause in the budget
bill that takes 50¢ out of every $4. This 50¢ is then
appropriated however the Governor feels it is
necessary (this is in the general fund – not being
used for
EMS
funding). Basically EMS gets $3.50-For-Life right now
disbursed by the current formula. The new
disbursement formula will not be enacted until the
full 4-For-Life funding is put into place. The group
discussed the State Police medevac funding portion and
the lack for accountability of that portion of the
money to support the
EMS
system. It was the consensus of the group that the
State Police needed to have a percentage of this
funding established (vs. money taken right off the top
of the fund prior to system disbursements) and they
should be required to have an annual accounting of the
funds. Pros and cons to the various options were
discussed. The group felt that a needs assessment to
quantify & qualify the State Police’s role in trauma
services would be necessary.
There was a motion from Don Barklage
that
VAGEMSA support legislation to return 3.45 million dollars
to
EMS. This was seconded by Bob
Ryalls and unanimously approved.
-
Discussed supporting the additional funding
resolutions for Department of Fire Programs (matching
line item from the general fund). VAGEMSA’s
reaffirmed their previous position to continue
supporting taking this money from the general fund.
-
There is an Advisory Board recommendation to add EMSC,
EMD, CISM & DMAT into the Code of Virginia. Currently
these programs are being funded by OEMS without any
specific Code requirements to do so. Adding them to
the Code language will reflect current practice,
legitimize staff time and resources, as well as
solidify the future of the programs. VAGEMSA
previously supported this & the group reaffirmed their
position.
-
Initiative to add volunteer rescue squads to Heart &
Lung Presumption Bill. VAVRS supports this
initiative but there are questions as to the source of
the funding. To comply, members would be required to
submit to physicals, no tobacco use, etc.
VAGEMSA’s
position last year wants the volunteers to comply with
the safety regulations that make employees eligible
for benefits, including the pre-existing conditions &
all other provisions – if they refuse to comply with
the requirements then we would not support the
motion. The group reaffirmed their previous position.
-
Budget language/information to insure SAFER Act
funding is retained in VA. The desire is to keep the
language in the budget bill. VAGEMSA supports the
legislation.
-
9-1-1 taxation – There is a push to
reduce the
9-1-1 fees or pay fees to the State
vs. paying to the locality.
VAGEMSA is opposed to localities losing control over
9-1-1 taxation and fees.
-
Budget amendment to fund LOSAP. The JLARC
Recommendation was to have the Office of Emergency
Medical Services develop and distribute to
EMS
providers descriptive information about the Volunteer
Firefighters’ and Rescue Squad Workers’ Service Award
Fund in order to better publicize the fund. The
Budget Amendment for LOSAP is coming from the recent
Fire Services Council Legislative Summit. Currently
the State does not budget any match funds. This
effort is geared towards gaining a financial
commitment for this program through a budget
amendment.
-
There is an amendment to allow the junior members to
become involved in fire suppression. Currently
localities must have an ordinance that addresses this.
-
Virginia Dealership license requirements for all
emergency apparatus dealers – This requirement impacts
all ambulance dealers and may potentially increase
cost of ambulances by an estimated $5,000 per unit.
VAGEMSA’s position is against the new legislation.
VAGEMSA agrees to support the repeal of this
legislation. Motion passed unanimously.
-
State fire chiefs offering to add fire Chaplain to the
LODD act. Also ensure that a fire fighter who is on
active duty will not have their 3 year retirement
calculation be negatively impacted as a result of
being on active duty status. VAGEMA is in support of
these items.
-
VPFF wants to meet and confer to consider adding
strokes to the heart/lung presumption bill. VAGEMSA
is in support of this.
-
Black powder/smokeless powder. Recent move to revise
the State Fire Code – the desire is to have a gun show
without Fire Marshal having a say so about the fire
safety issues. Members in fire based systems need to
watch this closely.
OEMS Report – Gary Brown:
·
Recent JLARC studies re: EMS are posted on their website –
EMS report has 20 recommendations and staff will use this
as a road map for the Office. The report on Trauma Care
shows money is needed for system improvements.
-
Tomorrow night there will be an opportunity to discuss
the National Scope of Practice – it will be at the
Marriott at 1730. Everyone is encouraged to attend.
The principal investigator from Vermont will be
presenting the information.
-
FYI – the Advisory Board meeting is next Friday in
Richmond.
Old Business:
-
By law revision – Bill Bullock. The official reading of
the recommended by-law changes were held at the August
meeting. A motion was made by Don Barklage to accept
all revisions as submitted. This was seconded by Dave
Hoback and unanimously approved.
-
Symposium Activities – Bill Bullock. Remember that
VAGEMSA’s is sponsoring a shakers
forum tomorrow that will be held at the Sheraton. We
need members to attend.
-
JLARC Study – Bill Bullock. This item was previously
discussed.
-
QA/QI Survey Response (OEMS project) –
Don Taylor.
Don has not received a lot of responses back yet. He
will try the email agencies again. Please send your
examples to Don
New Business:
-
Administrative Review Committee Report – Randy
Abernathy. Reviewed financial records & committee
reports that all records are accurate.
-
Symposium Committee Representative Appointment – Bill
Bullock. Kudos to Bob Ryalls for all his past work – he
& Dave Hoback expressed interest to represent VAGEMSA
for the 2006 symposium. Dave Hoback has been appointed
as our primary representative and Bob Ryalls is our
back–up representative. Both will be assisting the
committee greatly.
-
Representative for First Responder Federal Issues
Working Group – Bill Bullock. An email was sent out
about this – It originated from the State Fire Chiefs
and the Fire Service Council. We asked for individuals
to advise us of their interest in participating. Craig
Bryant offered to be our representative.
-
Scope of Practice Proposed Document – Dave Hoback –
Reinforced the need to attend the review tomorrow
night. This document was emailed out earlier.
-
Elections / Nominating Committee Report – Bob Ryalls
(chair), Don Taylor & Chris Slemp
-
2nd VP –
Don Taylor
(Spotsylvania)
-
Sec. – Craig Bryant (Salem)
-
Treasurer – Jennie Collins (Prince William)
Dave Hoback (Roanoke
City) would ascend to the office of President and Randy
Abernathy (Hanover) would ascend to the office of 1st
Vice President in accordance with our by-laws.
Nominations were opened up to the floor. Hearing none,
Dave Barrick made a motion to close nominations. This was
seconded by Bob Ryalls and unanimously approved.
A motion was made by Bob Ryalls to endorse the recommended
slate of officers as presented. This was seconded by Dave
Barrick and unanimously approved.
-
Door Prizes – were awarded.
Committee Reports:
Dispensed with due to time. Any significant action items
were requested – no items identified. Bill Bullock
stressed the importance of members attending committee
meetings & being an active participant.
-
Communications: Advisory Board Member
-
CISM: Advisory Board Member
-
Emergency Management: Mike Player
-
Evaluation: Kent Weber
-
FARC: John Snyder
-
Human Resources and Training: Billy Altman
-
Medevac: Advisory Board Member
-
Medical Direction: Advisory Board Member
-
Public Information & Education: Bob Ryalls
-
Regulation & Policy: Don Barklage
-
Transportation: Mike Harmon
-
Trauma System Oversight & Management: Advisory Board
Member
-
Legislative (Fire Programs): Dave Hoback
-
Symposium: Dave Hoback / Bob Ryalls
Other Comments
-
Randy Abernathy commented on position papers from
Medical Direction & Professional Development for scope
of practice. Comments from groups to the Advisory Board
are needed.
-
Bob Ryalls commented that the Web page is a product of
the group and if you would like to send any information
for inclusion, send it to him. He also distributed
cards for the member access section.
Meeting adjourned at 2120 hours.
The next meeting will be held on February 4, 2005 at 1000
hours. We will meet at The Place in Innsbrook,
Richmond.
MEETING
MINUTES: August 6, 2004
The Place at Innsbrook
The meeting was
called to order by President Bullock at 1000 hours.
A motion was made
and seconded to approve the minutes from the May 14, 2004
meeting with correction to Stakeholders Update item.
Hearing no objections, the motion was passed.
President’s Report – Bill Bullock:
- Executive Committee
finalized contract with Ed Rhodes for lobbying
services. Contract begins now thru April 30, 2005.
First payment was made with signed contract and we will
make two more installment plans through the contract
period. Ed has been very busy in Richmond and has been
communicating with VAGEMSA constantly.
- Virginia Disaster
Readiness Center classes recapped – suggested member
access their website for information. Their website is
www.vdrc.vcu.edu.
- Gov. Warner
announced that the Commonwealth and Motorola entered in
contract to address communications interoperability.
Chris Essid with the State has asked VAGEMSA to send
representative but has not communicated meeting dates.
Bill has communicated with him regarding the project and
he will be attending the next meeting of the
coordinating group on October 19 & 20. The project name
is STARS (Statewide Agency Radio System) and the details
of the components were recapped. There has been
$159million appropriated over the next two years. You
can go to
www.interoperability.publicsafety.virginia.gov
for information.
- There were a couple
of hearings held in July re: OEMS rules & regs,
specifically the six sections that were pulled from the
revised rules. Bill has been in communication with
State Fire Chiefs regarding their position paper on
those sections. VAGEMSA’s Executive Committee had 48
hours to develop comments on these issues and was in
close communication with Ed Rhodes through the process.
Items discussed were:
o
The
Reg & Policy Committee has tasked Dave Hoback to draft
language on DUI issue. If you have any comments regarding
the section language, please forward to Dave ASAP. The
next Reg & Policy meeting to discuss this item is
September 8th, (location TBA). The group had a
general discussion as to what the comments to date have
been regarding examples that have occurred, when DUI
arrests vs. convictions should be communicated to the
provider’s agency, the loss of ability to operate a
permitted vehicle and what other governmental agencies are
doing (i.e. State Police’s policy)
o
The
other issue getting a lot of discussion is the ability of
provider to carry a weapon. VAGEMSA has gone on record to
support the current regulation language (prohibits the
carrying of weapons).
o
Definition of Emergency Response Standards & Personnel
requirements (section 610 & 620). Mike Berg discussed the
various comments regarding why the localities need to
establish their own standards.
- There has been a
change in legislation regarding apparatus vendor
licensure – dealers for fire, EMS and funeral home
vehicles were previously exempt from the franchise
requirements. The new legislation has removed the
exemption where it is now required (effective January 1,
2005) that all manufacturers must have a franchise in
Virginia that includes a showroom (must meet all the
physical requirements in the code). This has an impact
on the State Ambulance contract & any agencies that have
current contracts with vehicle manufacturers. The DMV
contact is Bruce Gould 804-367-1100, x-3002.
- National Health
Plan Initiative – there is a lot of discussions on this,
including teleconferences. Information on this is
available on the web.
- Brad Marsh: JLARC
study – 2 surveys in the field (1-agency heads &
1-provider survey). The information gathered through
the surveys will guide future interviews. Attempting to
describe EMS system in the Commonwealth. You can access
it at
http://jlarc.state.va.us
– select the icon for EMS providers.
- Received request
from Mike Berg for VAGEMSA to develop a QC/QI
boilerplate to be placed on the OEMS website. VAGEMSA
suggestion is to place numerous example policies from
various types of agencies on the web & let individuals
pick & choose what fits their agency best. We felt this
was more comprehensive versus developing a generic
template which would need to go through state committees
(i.e. medical direction). Requested an individual from
the group to gather information to work with Mike – Don
Taylor (Spotsylvania) is willing to work on this.
- Don Taylor thanked
our agencies that responded re: need for PPCRs.
Secretary/Treasurer Report – Jennie Collins:
- Current account
balances are: checking - $ 4,546.57; savings -
$2,032.18.
- FY 05 invoices are
in the process of being prepared and will be emailed
soon.
Lobbyist Report
– Ed Rhodes
·
Introduced Ed Rhodes
– information previously covered under President’s report.
OEMS Report –
Gary Brown:
·
Majority of staff
attending was other meetings.
·
Mike Berg did
comment that the budget will be discussed at the Advisory
Board meeting later today. Appears the old funding
formula will be in effect for the new funding.
Old
Business:
Life Membership
nomination for Dave Palmer – Bill Bullock
- We announced the
nomination for this at our August meeting. Don Barklage
made a motion to approve the Life Membership status for
Dave Palmer, seconded by Randy Abernathy – passed
unanimously. Dave was hoping to be at today’s meeting
but due to the recent unexpected death of his father and
his recent move to Florida, he was unable to attend.
New
Business:
- Randy Abernathy
announced that yesterday he received notification that
he has been appointed as VAGEMSA’s rep to the Advisory
Board.
- Dave Palmer’s
Committee Representative Replacement – Steve Puckett has
requested replacement on Professional Development
Committee for Dave’s vacated spot. Bill asked for
nominations and Dave Hoback suggested Billy Altman from
Roanoke for consideration. Billy is a Training Officer
and an ALS coordinator. Membership approved Chief
Altman as VAGEMSA’s rep to this committee.
- By-law Revision –
Recapped discussion from last meeting to separate
position of Secretary/Treasurer from one to two. Copies
of the revised by-laws were distributed for review.
Membership will vote on revisions in November prior to
our elections.
Committee
Reports:
1.
Awards
Selection Committee: Mike Player – No report. Melinda
Duncan did comment that all regions had submitted
nominations to State.
2.
Communications: Advisory Board Member – No meeting due to
lack of quorum.
3.
CISM:
Advisory Board Member – No report
4.
EMS
Emergency Management: Mike Player – No report
5.
EMSC–
Trauma/EMS Assessment: Advisory Board Member – No report
6.
EMS
System Finance, Legislation & Planning: Mike Player –
Currently meeting during our meeting time.
7.
Evaluation: Kent Weber – No report
8.
FARC:
Chris Slemp – there is a retreat planned for August 25, 26
& 27 at Wintergreen – any comments or recommendation,
please forward to Chris
9.
Leadership & Management: Randy Abernathy reported they had
requested topic area suggestions by July 15 – he did not
receive any. Randy did comment that Charlottesville &
Hanover recently sponsored a summit (shakers type forum)
on topics that were identified common to career &
volunteer agencies (i.e. recruitment from a limited pool,
retention issues, educational & training issues). They
had outside speakers from a variety of localities across
the nation and the summit was quite interesting. It is
planned to be held again next year in Charlottesville –
August time frame.
10.
Medevac: Advisory Board Member – No report
11.
Medical Direction: Dave Palmer – No action items.
12.
Nominating Committee: Advisory Board Member – No report
13.
Professional Development: No report
14.
Public
Information & Education: No report but Bill Bullock
commented that Gary Brown indicated the contract with
Christopher Reeves for symposium keynote speaker has been
signed and include an agreement for Mr. Reeves to become
the trauma care spokesman for the Commonwealth.
15.
Regulation & Policy: Don Barklage – Committee continues to
meet and has held 3 work sessions already. Next meeting
is Sept. 8th. Committee is planning no changes
to the weapon section and the DUI section was already
reviewed in our meeting. Medication & Procedures Schedule
is expected to be entered back in the document without the
specific items, but the Medical Direction Committee will
develop a position paper on the specifics, etc. Reserve
vehicle permit language has been added to the Compliance
Manual – Don reviewed the definition with the group. You
can pull up the Compliance Manual on the OEMS web site to
see the detailed information.
Staff will be giving the
committee several regs that have been troublesome for
either agencies to understand or Office to enforce. The
committee will attempt to review these sections to improve
the clarity or consider other changes.
NOIRA timelines for the
grant revisions & regional council guidelines will have
separate time tables. This will take months to go through
the process of NOIRA (public hearings, etc.)
16.
Symposium: Melinda Duncan commented that brochures will be
mailed next week & will be posted on website a couple
weeks following that.
17.
Transportation: Mike Harmon – No report
18.
Trauma
System Oversight & Management: Advisory Board Member – No
report
19.
Legislative (Fire programs): Dave Hoback – No report
Other Comments
- Randy Abernathy
commented that the OEMS has contracted with Renaissance
Resources (Business Consultants) to look at recruitment
and retention efforts for EMS providers.
- Since there were so
many new faces around the room, round table
introductions were made.
- The VAGEMSA
sponsored full day pre-con at the symposium is an open
ended shakers forum. Would like VAGEMSA members to
attend & participate.
Meeting adjourned at
1135 hours.
The next meeting
will be held on November 10, 2004, 1900 hours, at The
Waterside Norfolk (Symposium).
MEETING MINUTES: February
13, 2004
The Place at Innsbrook
The meeting was called
to order by President Bullock at 1011 hours.
A motion was made and
seconded to approve the minutes from the November 5, 2003
meeting as submitted. Hearing no objections, the motion
was passed.
President’s
Report – Bill Bullock:
Legislative Update
- Bill has refined
the OEMS grid to help identify issues better. This will
be routinely updated & electronically distributed.
There are a number of items that were worked on,
especially the 1% surcharge on auto insurance which has
died in committee. The background of the bill was
discussed highlighting the Department of Fire Program’s
effort to produce a needs assessment on the fire
protection needs across the State. It was felt there
was good support on the bill until the State PD funding
initiative was attached to the bill. Several
organizations (i.e. State Chiefs, VAGEMSA, etc.) were
not supportive of the addition of the State PD onto the
bill. While the bill died in committee, it is felt that
the fire protection issues were well documented and
communicated. Will need to re-address with new
legislation next year.
- Gary Brown was
asked about other legislative items, specifically the
status of the 4-For-Life distribution formula and the
Advisory Board composition:
- Advisory Board
Composition status – Legislation has not been picked
up by any patron. It will need to be worked on next
year.
- 4-For-Life
Distribution status – is currently being worked on
between Governor’s Office & Delegate Orrick (who is
the bill’s patron). Currently the language is being
tweaked (i.e. defining how the money is to be used).
There has been language added re: if EMS doesn’t get
the new revenue, then the current formulas would
remain effective. The new funding formulas would only
go into place when the new formulas go in place.
Presentation
- At the
2003 Symposium, VAGEMSA was presented with a plaque by
OEMS for our organization’s support of the Symposium.
President Bullock presented the plaque to Bob Ryalls for
his efforts to representing us so well on the
Development Committee for the 2003 Symposium.
Regarding the 2004 Symposium,
President Bullock and Gary Brown have discussed how
VAGEMSA could provide support to the symposium. In
addition to our sponsoring of an 8-hour leadership and
management class, there were discussions of considering
sponsoring cash door prizes for the karaoke competition.
The karaoke competition was extremely successful last
year. The floor was opened for discussion of this idea,
as well as any other options. Hearing no objections to
providing the door prizes, the Executive Committee will
move forward.
Stakeholder’s Meeting
Update
-
President Bullock reviewed the past efforts with the
group. He discussed the fees that were incurred and
reported that the Executive Board agreed to send $500 to
the State Chiefs for VAGEMSA’s portion of the
legislature survey and lobbying effort. We hope to
continue our support but are concerned with the cost
associated with the lobbying activities. There have
been discussions with Ed Rhodes to present a proposal to
VAGEMSA on lobbying on our behalf. Members of the
Executive Committee raised some valid questions
regarding how his services would be handled. We have
decided to invite Mr. Rhodes to our May meeting and let
him present his proposal and give our members an
opportunity to question him.
Secretary/Treasurer Report – Jennie
Collins:
- Current account
balances are: checking - $5,546.57; savings - $2,030.52.
- Receipt of annual
dues is going well. One new agency has joined –
Lancaster County with Scott Hudson as the primary
member. Scott gave a brief overview of Lancaster &
their service.
OEMS Report – Gary Brown:
·
Office move is complete.
There have been some problems associated with address
resulting in some CE cards and other documents being
returned as undeliverable. The Office has waived the
deadlines that were affected by those impacted by those
specific mail problems. They are having some new phone
system problems that are being worked on. Within the new
office area, there are three basic “campuses”: (1)
Administrative, (2) Training, and (3) other program areas
(trauma, IT), etc. Remember there is no public parking at
the new location, so you need to give extra time to find
parking. There are no signs up yet to help you find the
correct entrance and it is difficult to get in the
building.
- Critical Care
Coordinator, Mike Slemp has resigned. Staff is
currently recruiting for the position.
- Compliance
Manager, Dave Cullen has resigned and is going to be
the Executive Director with the Central Shenandoah EMS
Council. Staff is working to fast track the
advertisement of the position. Scott Winston will be
acting manager of that unit in the interim.
- There also is an
accountant position vacant and in the recruitment
phase.
- Staff is currently
tracking numerous legislative bills. A legislative grid
is sent out every Friday which updates status on
approximately 30 bills.
- Bill Bullock
questioned Gary re: the status of the consolidation of
all State IT services. Gary replied that the efforts
for “VITA” is still on-going. Currently, OEMS’ IT
personnel are still in their office but subject to
reporting to VITA at any time. Concept is O.K., but
there is a concern about changes to customer service
delivery.
- Bill Bullock asked
who the staff person was to direct any questions re: the
draft EMS Plan. Gary responded that Kenny Updike is the
contact and they plan to add the draft to the website.
Old
Business:
Stakeholders Meeting
Update – Bill Bullock
- Covered under
President’s report.
New Business:
ALS Training Fund
Committee Nominations – Bill Bullock
- VAGEMSA received a
request from Chad Blousser (OEMS) for three nominations
for the ALS Training Fund Review Committee. We
solicited the membership for interest and received
responses from nine members. The three names forwarded
to OEMS for consideration were: Dustin Campbell (Roanoke
Co.), Don Taylor (Spotsylvania), and Craig Johnson
(Louisa Co.). Thanks to all those who responded and
were interested in representing VAGEMSA.
Committee Reports:
1.
Awards Selection Committee:
Mike Player –
no report
2.
Communications: Advisory
Board Member –
no report
3.
CISM: Advisory Board Member –
no report
4.
EMS Emergency Management:
Mike Player –
no report
5.
EMSC– Trauma/EMS
Assessment: Advisory Board Member –
no report
6.
EMS System Finance,
Legislation & Planning: Kent Weber –
no report
7.
Evaluation: Kent Weber –
no report
8.
FARC: Chris Slemp gave report
– Committee meet yesterday. If
4FL goes through, it will help fund the grants. The
committee is looking for new ideas on funding initiatives,
especially for infrastructure development or
improvements. The group has even considered including
personnel costs. Next meeting is in May and the committee
would like to have received input on new initiatives by
then.
9.
Leadership & Management:
Randy Abernathy attended the
meeting and there were only 2 people there (including
Randy). This is a new committee and the two members
present held a planning session, including talking with
Gary Brown. The group is looking for interested
individuals to become involved. The focus of the group
will be to address global issues and be a resource for
agencies needing help. They also plan to hold education
courses.
10.
Medevac: Advisory Board
Member – no report
11.
Medical Direction: Dave
Palmer – no report
12.
Nominating Committee:
Advisory Board Member – no
report
13.
Professional Development:
Dave Palmer – no report
14.
Public Information &
Education: Bob Ryalls –
Committee has not met. Currently there is no chair from
the Advisory Board. They expect an committee chair
appointment at today’s Advisory Board meeting.
15.
Regulation & Policy: Don
Barklage – no report
16.
Symposium: Bob Ryalls
reported:
o
VAGEMSA’s 8 hr.
program is expecting to be a Shaker’s Forum type of event.
o
Symposium program is
done and will be delivered to OEMS in March.
o
The 2004 symposium is
the 25th Anniversary – trying to bring back the
best of the best.
17.
Transportation: Mike Harmon
reported the committee is
working on re-writing the State Contract specs. They have
met with a representative from General Services and are
looking at adding more choices and additional vendors.
18.
Trauma System Oversight &
Management: Advisory Board Member –
no report
19.
Legislative (Fire programs):
items covered earlier in agenda.
Other Comments
- Mike Berg reported
that the Regional Council’s Executive Directors met and
discussed the proposed changes to initiate a regional
awards program in which the winners of those programs
would be forwarded for consideration in the Governor’s
Award program. OEMS has contracted with regional
councils to have this standardized regional awards
program. This year’s symposium program will include
those submissions. In the 2005 program, a new award for
Public Safety Telecommunications Officers will be given.
- Randy Abernathy
questioned the group about another potential billing
seminar. Bill Bullock responded that we did not have
any plans in holding it in 2004. It is recognized that
the need does exist. Group agreed to address it again
at our August meeting.
- Bill Bullock
reported that the FEMA Grant open application period
starts Mar. 1 and will end April 2, 2004. At the State
Fire Chiefs Convention (held the last weekend in Feb.)
there will be a class on eligibility and process. You
do not have to be a registrant at the conference to
attend since it is a federally funded class. There is
also a new tutorial available on the US Fire
Administration’s web page.
Meeting adjourned at
1136 hours.
The next meeting will
be held on May 14 2004, 1000 hours, at The Place at
Innsbrook.
ANNUAL MEETING
MINUTES: November 5, 2003
Waterside Marriott,
Norfolk
The
meeting was called to order by President Bullock at 1910
hours.
A
motion was made and seconded to approve the minutes from
the August 8, 2003 meeting as submitted and the motion
passed unanimously.
President’s Report:
Report
was tabled until Stakeholders item on agenda.
Secretary/Treasurer
Report:
-
Current account balances are: checking - $4,006.57;
savings - $2,029.17.
-
Current membership directory was distributed.
-
Membership roster was circulated for review and
corrections.
OEMS
Report:
·
Staff is preparing to move the office:
-
The recent OEMS notice of new address and phone
numbers that was mailed out had incorrect information
– the phone number was wrong. A revised mailing will
be sent.
-
Any provider due to expire in November or December
2003 will automatically have their certification date
extended to January 2004. This is due to the Office
being closed and the expected time to get the
information system back up and running. If a provider
wants to keep their original expiration date, they can
request it be adjusted.
-
Please bear with staff during the move and expect
outages to their network.
-
Discussed changes to the State’s information
technology resources – IT positions within OEMS will
now be reporting to OIM. The State is consolidating
these resources but OEMS is hopeful that the change
will not cause a loss of focus and service level.
-
Web page will be changing and will now contain the
Health Department logo and the layout will change.
Old
Business:
Stakeholders Meeting Update – Bill Bullock
-
Recent meetings were recapped that were held on 7/9/03
(Yorktown) and 10/14/03 (Hanover).
July
03 Meeting
·
25 – 30
members including representatives from public safety, DFP,
OEM, OEMS, as well as other major organizations.
·
Meetings have
focused on issues that impact the involved agencies,
especially the State budget. The group is focusing on the
FY ’05 budget in an attempt to prevent additional cuts.
Six organizations have been working with David Bailey to
develop a lobbying strategy.
·
Discussion on
David Bailey’s fees and what may happen if there are
differing views among the stakeholder member groups.
October 03 Meeting
·
Committee on
Commerce and Labor attended meeting and were seeking input
on statewide impact of Hurricane Isabel from those
agencies that were affected.
·
Discussed
fundamental changes, i.e. guidelines re: when to cease
emergency responses when the conditions prohibit safe
operations. There were 99 jurisdictions deemed eligible
for federal aid.
Administrative Review Committee Report – Randy Abernathy
-
Committee reviewed financial records and reported that
all are in order. The last three years were reviewed
and there were no discrepancies contained within the
records.
New
Business:
Symposium Committee Representative – Bill Bullock
-
Discussion on VAGEMSA’s representative to the Symposium
Committee – Bob Ryalls was appointed to serve on the
2004 Symposium Development Committee.
Recap of Meeting with State Chief’s Representative –
Bill Bullock
-
Chief Mary Beth Michos who is currently the chair of the
EMS sub-committee of State Chiefs requested a meeting
with VAGEMSA to review past efforts of forming an
association between the two groups. Bill Bullock, Don
Barklage and Jennie Collins met with her and discussed
the past efforts. Chief Michos will report back to the
Executive Board of State Chiefs and determine if there
is interest to re-open discussions.
Door
Prizes – Numerous donated items were raffled off.
Committee Reports:
Committee reports were dispensed with due to time
constraints. Only report was from Symposium Committee –
Bob Ryalls requested input on classes and speakers that
the membership would like to see. He also reminded
everyone that next year will be the 25th
Anniversary.
Dave Palmer reminded everyone that Advisory Board
committee reports would be posted to the website.
Meeting adjourned at 2020 hours.
The
next meeting will be held on February 13, 2004, 1000
hours, at the Place at Innsbrook.
MEETING
MINUTES: August 8, 2003
The Place
at Innsbrook
The
meeting was called to order by President Bullock at 1100
hours.
A motion
was made and seconded to approve the minutes from the May
9, 2003 meeting as submitted. Hearing only one correction
(P. 3 should be Mike Berg not Mike Johnson), the motion
was passed.
President’s Report:
- Recap reason for time change for
our meeting today. Kudos to Dave Hoback and Randy
Abernathy for covering meeting responsibilities during
April and May while Bill Bullock was tied up.
- Stakeholders Meeting update – Six
primary member groups (State Chiefs, Fire Service
Council, VA Professional Fire Fighters, State Fire
Marshals, VAGEMSA, VA Association of Fire Fighters) have
formed an alliance and are working on hiring a lobbyist
to work on legislative initiatives. Group is concerned
to keep public safety funding on the forefront of
legislatures’ agenda. Discussed recent survey conducted
by Dave Bailey & Associates to all incumbent
legislatures asking if they would support an increase in
insurance rates to improve the funding for fire
service. Attempting to meet with insurance carriers to
discuss the needs of the local government fire services
and need for increased funding to meet service demands
and demands of standards in an effort to decrease the
insurance industry’s resistance to the effort. Group
continues to negotiate costs associated with lobbying
fees and we are concerned with the amount expected since
VAGEMSA does not have a great deal of financial
resources.
- We have not been contacted
reference next year’s Symposium Development Committee.
Bob Ryalls is interested in participating next year
unless someone else is interested. VAGEMSA is
sponsoring a pre-conference seminar this year.
- Billing Seminar has stirred a lot
of interest – may look at doing something else in the
future.
Secretary/Treasurer
Report:
- Current account balances are:
checking - $3,706.57; savings - $2,028.16.
- First Union Bank has merged with
Wachovia and utilizing Wachovia’s name – this is who our
accounts are with.
- FY ’04 invoices will be mailed
soon.
- Membership roster was circulated
for review and corrections.
OEMS
Report:
·
Staff involved with
Advisory Board Orientation – the orientation information
was the OEMS report for VAGEMSA today.
Old
Business:
- Mike Player discussed his
suggestion made at last meeting regarding expanding
VAGEMSA committee structure to identify sections for
other EMS specialty areas (i.e. infection control,
billing, etc.). There was a discussion on options to
forming sections with the goal of furthering
professional development and networking of our members.
Also discussed was the expected revision to the Advisory
Board and how it may be prudent to wait until those new
by-laws are adopted so that any structural changes are
understood. Motion from Randy Abernathy was made to
have the Executive Committee review the upcoming
Advisory Board by-law changes and bring forth a proposal
at our November meeting re: establishment professional
development committee with working sub groups. Motion
seconded by Mike Player and passed unanimously.
New Business:
- Randy Abernathy reported that he
had recently attended a Homeland Security Conference in
Arlington County. He felt the conference was very
informative and brought to light the threats that still
exist to the Commonwealth, as well as to the nation. He
discusses the thought that VAGEMSA should consider
pursuing taking a stance on having the Commonwealth take
a hard look at the EMS system and where improvements are
needed. There was a general discussion about some of
the issues facing EMS systems (i.e. closing of trauma
centers, hospital capabilities and diversions, EMS
transport considerations, funding, etc.).
- Mike Player reported he was asked
to chair an ad-hoc committee to work on developing a
Virginia Emergency Medical Services Plan. He stated
that Rob Logan, Kent Weber and Dr. Gilbert are the other
committee members. The committee has developed a
package to solicit input for both short term (3 year)
and long term (5 year) goals. The committee is in the
process of distributing the input package to the EMS
system constituents. The committee has developed a
timeline for the process:
July ‘03 – Presented
scope of work to OEMS
August ’03 – Presented
information package to the regional directors, Advisory
Board as well as other system constituents.
September ’03 – Input
received from system constituents.
April ’04 - Public
comment meetings held throughout the
State.
June ’04 - Condense all
information received and present preliminary report to the
Advisory Board.
August ’04 - Final
presentation to the Advisory Board.
Committee Reports:
Committee reports were dispensed with due to condensed
business meeting. Only report was from Symposium
Committee – Bob Ryalls reported that on-line registration
available and booklet is on the web now. The paper
version will be coming out soon.
Other
Comments
Dave
Palmer had an emergency surgery on an uncontrolled nose
bleed. He is in the hospital now but is resting and
recovering well. We wish Dave a speedy recovery.
Meeting
adjourned at 1155.
The next
meeting will be held on November 5, 2003, 1000 hours,
at the Symposium hotel.
MEETING MINUTES: May 9,
2003
The Place at Innsbrook
The meeting was
called to order by 1st Vice President Hoback at
1004 hours. A motion was made and seconded to
approve the minutes from the February 7, 2003 meeting as
submitted. Hearing no discussion, the motion was passed.
President’s
Report:
-
FYI -
President Bullock is at the National Fire Academy
working on grant reviews.
Secretary/Treasurer Report:
-
Current
account balances are: checking - $4,760.99; savings -
$2,025.68.
-
We have
received a memo from Governor’s office acknowledging our
Advisory Board nominations (Dave Palmer, Fred Crosby &
Craig Bryant).
-
Membership
roster was circulated for review and corrections.
-
Bedford
County membership was endorsed.
OEMS
Report:
Old Business:
Billing Seminar
Recap (Executive Committee members)
-
Approximately
90 attendees and lots of positive feedback.
-
There was one
vendor disappointed that he did not receive an
invitation. Discussion on how the situation was
handled.
-
General
discussion regarding future plans.
New Business:
Advisory Board
Update (Dave Palmer)
-
Recap of
retreat held on 4/22/03. Major items discussed were:
-
Four-for-Life distribution formula. Advisory Board
will send recommendation to Governor for consideration
into Budget Bill. They also plan to send via the
legislation route.
-
Reorganization of Board (re: number of seats, etc.)
Recommendation was to replace the seats of (1) VA
Association of Counties, (2) VA Municipal League & (3)
one of the VAVRS’ seats with members from 3 regional
councils who are currently not represented on the
Board. Further recommendations were to add 2 seats –
one for VA Association of Counties and one for VA
Municipal League. Total number of seats recommended
is 27.
-
Revision of
Advisory Board by-laws.
-
Recap of
recent meeting with Dr. Powell (Health Commissioner).
Web Page –
Dave Palmer requested a new or co-webmaster for our web
page. Please contact him if interested.
OEMS Staff
Question – Craig Braynt asked Dave Cullen about status of
Communications requirement in Rules & Regs about “fixed”
vs. “portable” radios. Dave Cullen referred Craig to
Scott Chandler (Communications Committee) for information.
Committee Reports:
1.
Communications – Meeting at the same time VAGEMSA
is today.
2.
CISM – We need a representative for the committee.
3.
Emergency Management – Mike Player reported the
committee meets next Wednesday at 1000 hours, at OEMS.
Work continues to support current programs.
4.
Evaluation – Kent Weber reported there is no
committee formed right now.
5.
Financial Assistance Review Committee – No report.
6.
Human Resources and Training – Dave Palmer reported
the committee has been meeting regularly and is currently
working on CE options.
7.
Medevac – No report.
8.
Medical Direction – Dave Palmer reported the
committee continues to have strong stance on Medication
and Procedures schedule. He also recommended that
VAGEMSA
needs to identify someone to attend meeting regularly.
9.
Public Information & Education – No report.
10.
Regulation & Policy – Don Barklage covered most
items earlier. The committee continues to look for
additional members – especially in the southwest region.
Dave Hoback offered to assist.
11.
Transportation – Mike Harmon reported he will send
Jennie Collins the minutes for distribution. General
discussion regarding State Ambulance contract.
12.
Trauma Systems Oversight & Mgmt. – No report.
13.
Legislative (Fire Programs) – Randy Abernathy
reported he attended the Stakeholders meeting.
Discussions on Small Pox presentation by Deputy
Commissioner of Health, statewide terrorism exercise in
October, Homeland Security, OEMS & DFP regulatory
oversight.
14.
Symposium – Pete Brown reported for Bob Ryalls that
the planning activities are complete. Bill Meadows is
setting the schedule and notifying instructors of time
slots. Internet registration with credit card will be
available this year.
15.
EMSC Supplement – Dave Palmer reported for Laura
Walker that there are lots of free resources – especially
in injury prevention. Mike Johnson has requested an
electronic grid for grant availability. The Committee is
also working on developing new 5 year plans.
Other
Comments
Mike Berg
reported that an Advanced DO course will be held on May
31, 0800 - 1700. Cost is $50. For more information, go
to tjems.org.
Mike Player
discussed how EMS Management team has grown through the
years. He suggested VAGEMSA contemplate identifying
sections to handle specialties in EMS Administration and
capitalize on their member’s expertise. He suggested
sections such as; Designated Officers, QA Officers,
Privacy Officers, Reimbursement Officers, EMS supervisors
and EMS Training Officers. Members are asked to
contemplate suggestion and forward any comments to Bill
Bullock. The Executive Committee will review the comments
and discuss at August’s meeting.
Mike Player
made a motion for VAGEMSA to prepare a memo for OEMS and
commissioner to support the three recommendations
resulting from the Advisory Board retreat. The motion was
seconded and unanimously approved.
Dave Hoback
asked Rob Logan to update the group on the Hospital
Diversion software – Rob reported that the software is
being implemented in 5 council areas – expected “go live”
date is June 1. It is recommended for PSAP and Hospitals
to view and utilize the systems. It is optional for EMS
systems to view the information and he cautioned to not
change transport plans without current information (system
dependent on hospitals keeping data current). The system
does have the ability to send text pages. There is also
work being done for a NHTSA grant application for funding
for next year.
Dave Palmer
indicated that Norfolk has requested OEMS to seek AIG
opinion on HIPPA. They are waiting for a response.
The next
meeting will be held on Aug. 8, 2003, 1000 hours, at
The Place at Innsbrook.
NOTE
– meeting time was reschedule to 0900 for education
opportunity.
MEETING MINUTES: February
7, 2003
The Place
at Innsbrook
The
meeting was called to order by President Bullock at 1005
hours. A motion was made and seconded to approve the
minutes from the November 6, 2002 meeting as submitted.
Hearing no discussion, the motion was passed.
President’s
Report:
- President’s report
was dispensed with as all issues would be covered under
the agenda items.
Secretary/Treasurer
Report:
Current
account balances are: checking - $3,420.99; savings -
$2,025.68.
A new
agency has applied for membership – Bedford County. The
applicant will be contacted to assure agency meets bylaw
requirements for membership.
Meeting
dates for the remainder of the year are as follows:
May 9th, 1000 hours – The Place at
Innsbrook
August 8, 1000 hours – The Place at Innsbrook
November 5, 1900 hours – The Waterside
Marriott - Symposium
(Advisory Board meets November 14)
OEMS
Report:
Gary
Brown
·
All encouraged to
review the quarterly report (emailed to membership earlier
by J. Collins).
·
Recapped budget
activities. There have been legislative amendments
introduced regarding Four for Life. House has approved
two amendments re: RSAF and the Senate has approved
companion language. All agencies are strongly encouraged
to monitor this legislative activity. There was a
discussion regarding recent activities regarding
legislative items.
·
Rules & Regs (Don
Barklage & Gary Brown) – Recapped recent events regarding
the delay of implementation and meetings. There was a
decision to have another public comment period. January
15 was the implementation date for all the Rules & Regs
except for the following sections:
Totally Withdrawn from the
Regulations:
Section 1050 – Medication &
Procedure Schedules
Section 970 – Firearms
Implementation delayed
until March 1, 2003:
Section 610 – DERA response
standards
Section 620 – DERA staffing
levels
Section 730 – Vehicles
Section 940 –
Section 1030 –
Section 1140 –
Regulation & Policy Committee
has submitted six action items for today’s Advisory Board
meeting. All sections, with the exception of section 620,
are being recommended to stay in the regulations. The
Committee will recommend section 620 to be withdrawn from
the Regulations.
Regulation & Policy Committee
also working on RSAF guidelines and vehicle permitting
regarding supplemental care transports involving those
agencies who bill for services. Committee will be working
on clarification of this section. The Compliance Manual
is on hold until the Rules & Regulation issues are
resolved. The Manual should be available after the March
1 implementation items are resolved.
Old Business:
1.
VAGEMSA by-laws (B.
Bullock) – J. Collins has copies of bylaws reflecting
changes adopted at our last meeting. Executive Committee
is reviewing for any typos, etc. and a final version will
be emailed to everyone soon.
2.
Advisory Board Ad Hoc
Committee (B. Bullock) – A proposal has been developed
regarding the Advisory Board membership. This will be
presented to the Advisory Board today, but it is expected
that a retreat will be scheduled to discuss this and other
items.
3.
Electronic Signatures
(B. Bullock) – Attorney General’s Office has established
an internal working group for this issue. They are just
getting started and we will continue to monitor the issue.
4.
Fire Service Council
Stakeholders Group (Bill Bullock) – Bill recapped the
history of this group. They have met three times and
there are approximately sixteen associations plus several
State agencies that are participating. Bill discussed the
legislative issues and identified the patrons that were
sponsoring the bills. The group will be meeting again
around the end of February or early March.
5.
Wintergreen’s Property
Owners Application (J. Collins) – the history of
Wintergreen’s application was reviewed (from November’s
meeting). Wintergreen has been offered an Associate
membership and the motion was announced at the November
meeting. In accordance with bylaws, Dave Palmer
introduced a motion to accept Wintergreen as an Associate
Member of VAGEMSA. The motion was seconded by Don
Barklage and the vote was unanimous in support.
New Business:
1.
Survey – Dave Palmer
handed out a survey that he developed for a paper he is
working on regarding EMD and caller referral systems. He
requested members to answer the survey and return it to
him. He will email Jennie Collins a copy of it, so that
it may be sent to all other members. He needs to have the
information returned by March 1. Bill Bullock commented
on the recent email requests for information regarding
transport issues that have been circulating among VAGEMSA
members. Hopefully this type of information exchange is
helpful to those agencies who are wrestling with the
issues.
2.
HIPPA – Bill Bullock
recapped VAGEMSA’s efforts to offer a 1 – 2 day seminar on
HIPPA regulations. Cost of holding this event became
prohibitive . However Lorman Educations Services are
holding two meetings: February 19 in Roanoke and February
26 in Richmond. Cost is $249 per person and you can go to
lorman.com for all the information. There was a
discussion of what other agencies are doing. Paige,
Wolfberg and have an Ambulance Service Guide to HIPPA
Compliance program on CD-ROM.
3.
Press Conference –
Bill Bullock reported that on December 9th,
VAGEMSA was invited to attend a Governor’s press
conference regarding homeland security. At the conference
there was a discussion of a partnership with the State and
George Mason University – Law School to develop
information for public safety agencies. It was nice to
have VAGEMSA recognized and invited to attend this event.
4.
VA General Assembly
Web Page – Bill Bullock reminded everyone that this is a
good resource. You can type in a bill number and see the
latest updated information. The information is typically
updated every day. Discussion regarding several bills
that VAGEMSA is supporting (i.e. removal of licensing for
AEDs, green command lights, etc.).
5.
Administrative Review
Committee – Bill Bullock discussed how the revised bylaws
identified an Administrative Review Committee. Randy
Abernathy will chair the committee. Any members
interested in serving on this committee should contact
Bill and he will make the selections.
Committee
Reports:
1.
Communications – no
report
3.
Emergency Management –
Mike Player reported that MCI modules II, III and V were
offered at the last symposium. The web page has several
other offerings listed. Module IV has been given in
Tidewater and Peninsula areas. The committee is tweaking
Module V and that course will be offered. The group is
also working on the small pox issues.
5.
Financial Assistance
Review Committee – Chris Slemp reported that the committee
was looking at ways to draw down RSAF grant awards and
have the regional councils hold the money until the grant
has been completed. This will help to reduce the cash
balances in OEMS budget, which continues to catch the eye
of the Governor’s office. Details are being worked out
currently. The recommendation will be going to the
Advisory Board today.
6.
Human Resources and
Training – Dave Palmer reported that the committee was
reorganized about 6-9 months ago. The group is working on
new technology ideas to offering continued education
credits, alternative means for training and practical
testing, and distance learning.
7.
Medevac – no report
8.
Medical Direction –
Dave Palmer reported that the last meeting was well
attended due to discussions with the Medication and
Procedure Schedules. The group will continue to work on
the schedules.
9.
Public Information &
Education – Bob Ryalls reported the last meeting was
postponed to February 28. Group continues to work on
success stories videos.
10.
Regulation & Policy –
Don Barklage covered activities earlier in agenda.
11.
Transportation – Mike
Harmon reported that the last meeting was cancelled and
has not been rescheduled yet.
12.
Trauma Systems
Oversight & Mgmt. – no report
13.
Legislative (Fire
Programs) – no report
14.
Symposium – Bob Ryalls
reported that the deadline for committee members is
February 15. VAGEMSA has committed to deliver another
pre-conference session. Bill Bullock and Jennie Collins
will continue the program from the last two years with a
little different format. They will be including an open
forum discussion and may be asking other VAGEMSA members
to sit on a panel. Bob Ryalls is also doing an assessment
center class and may be asking for some information from
VAGEMSA members.
15.
EMSC Supplement – no
report
Bill
Bullock commented on how many conversations he had with
his past employer and associated agencies when he was
preparing to retire. He suggested that VAGEMSA offer a
“Getting Ready to Retire” program for it’s members. He
suggested holding this at our August meeting or possibly
on a Saturday following the Advisory Board meeting. He
requested members think about this and we will discuss the
idea again at our May meeting.
Randy
Abernathy discussed how OEMS staff, especially Dave
Cullen, should be commended for the efforts with the Rules
and Regs.
There
being no further business, the meeting adjourned at 1143
hours.
The
next meeting will be held on May 9, 2003, 1000 hours,
at The Place at Innsbrook.
VAGEMSA MEETING MINUTES: February 8,
2001
Embassy Suites, Richmond
The meeting was called to order by President Palmer
at 0935 hours.
A motion was made and seconded to approve the minutes
from the November 7, 2001 meeting as submitted. Hearing
no discussion the motion was passed.
President’s Report:
President Palmer formally recognized Immediate Past
President Don Barklage for his leadership over the last
year and for his on-going efforts to further VAGEMSA’s
mission.
Secretary/Treasurer Report
We currently have account balances of; checking -
$3,817.10, and savings - $2014.92.
Second notices have been issued to the following
agencies who are past due on their FY 01-02 annual dues:
Charlottesville, Dinwiddie County, James City County,
King George County, Richmond Fire & EMS.
OEMS Report
Scott Winston reported on several topics:
He thanked President Palmer and VAGEMSA'S
organization for their efforts in supporting new
Four-for-Life legislation. Scott recapped recent
legislative actions with both the House and Senate
versions of this legislation.
Rules & Regulations – still at Governor’s office.
Staff is concerned with the July 1 implementation date
due to the timing of the remaining process to approve
the document.
Warren Short also reported on several topics:
Curriculum up-date – The Advisory Board approved
the curriculum revisions at their last meeting. As
soon as the Rules & Regs are finalized, the new
curriculums can be implemented.
New Curriculum Roll-outs – Five roll-outs are
planned to start in May and run through September.
Each roll-out will be a two-day program which will
review the changes and discuss accreditation issues.
Distributed draft documents from the Medical
Direction Committee, which were tables outlining the
"base" medications and procedures approved for each
level of the curriculum. Agencies can add to these
medications and procedures with their OMD approval.
The ALS Training Specialist position has been
filled. Tom Nevatral is expected to start next week.
President Palmer questioned Warren Short on what
impact the delay in approving the Rules & Regs would
have on agencies. Warren responded by stating the
programs currently accredited can perform "I" level
programs. Students will graduate with a CT certification
until new Rules & Regs are approved.
Old Business
Four-for-Life Legislation – President Palmer
reported that the House version is intact as
previously reported. The Senate Finance Committee
amended SB3 and Mike Player read the changes,
specifically lines 78 & 110. These changes are a
concern, as the additional funding will be directed
toward terrorism initiatives versus the pre-existing
documented system needs.
A general discussion was held regarding what future
efforts VAGEMSA should take regarding EMS system
funding. Bill Bullock commented on the proposed
changes being considered to the State’s fee schedule
and the resulting projected revenues. President Palmer
suggested forming small group to visit delegates &
senators. Their purpose would be to address system
funding concerns and the vagueness of the language
added to SB3. He offered to perform this task along
with Kent Weber and Bill Bullock (if possible).
Mike Player made a motion and after several
friendly amendments, the motion was finalized as
"VAGEMSA’s stance is to continue to support
Four-for-Life legislation for the previously
documented system needs and urge legislators to seek
other revenue sources to fund new initiatives (i.e.
terrorism). VAGEMSA’s members should remain active in
contacting their representatives and recommends the
Executive Committee to have the authority to discuss
any potential compromises on VAGEMSA’s behalf." Bob
Ryalls seconded the motion. The vote was unanimous in
support.
Mike Player requested a one-page "speaking points"
paper be made available for members’ use, especially
outlining new concerns regarding the revisions in the
Senate version. President Palmer will send something
out.
Website – Bob Ryalls reported on the progress of
VAGEMSA’s website. WHRO continues to develop the site
and there was a general discussion on the layout of
the web page. Plans are to include information
available to the public plus a private area for member
use only.
By-Law Reviews – Jennie Collins reported that some
comments have been received and she will be compiling
them into a draft document. She hopes to have
something available for discussion at our next
meeting.
New Business
FYI – VAGEMSA’s Executive Committee approved a
charitable donation of $50 to send on behalf of
Delegate Bobby Orack’s wife who recently passed.
Ricky Bomar distributed a short survey regarding
EMS delivery to those members present. He requested
members take a few minutes to complete the questions
and return.
Committee Reports
Communications – no report.
CISM – no report.
Emergency Management – Mike Player reported the
group is working on Module III development (tactical
considerations). The committee received some grant
money to produce instructor materials. Module III is
planned to be a 16-hour course and Module IV (EOC
Operations) is expected to be an 8-hours course.
Tentative completion date is March 02, and there will
be a session scheduled for the State Symposium in
November.
Evaluation – Dave Cullen (OEMS) reported that the
Firehouse Software add-in is completed. Anyone needing
a copy of the program should contact Dave. Staff is
also working on an update for the OEMS free data
collection software.
Financial Assistance Review Committee – Dave Palmer
reported that the next meeting is scheduled to be held
in South Hill on June 5-7.
Human Resources and Training & Medical Direction –
Dave Palmer reported that both groups have been
working on new curriculum.
Medevac – no report.
Public Information & Education – Bob Ryalls
reported that a survey had recently been sent out to
agencies. Group continues to work on developing
another "success stories" tape.
Regulation & Policy – Claude Webster indicated most
information was covered earlier in agenda (Rules &
Regs update). He did state that the Governor signed
the new DDNR regulations & they are currently in the
waiting period for full implementation.
Transportation – Mike Harmon reported the group is
revising the checklist for light duty crash trucks.
He also indicated that the State ambulance contract
has not been renewed yet. It is in the process & the
draft contract has been turned over to the State
General Services Office. It appears that Wheel Coach
is honoring old pricing, but new contract is expected
to contain a price increase of approximately 2 ½ - 3%.
Mike also reported the committee has been
discussing the State requirement to license fire
apparatus carrying AEDs. The committee intends to
discuss with the Department of Fire Programs.
The committee’s next meeting is April 12.
Trauma Systems Oversight & Mgmt. – no report.
Legislative (Fire Programs) – no report. Dave
Hoback is at the NFA.
Symposium – Bob Ryalls reported that work
continues. If anyone has pending instructor
confirmations, please return to Bob.
EMSC Supplement – no report.
Roundtable:
Rob Logan (Regional Councils) recapped recent
activities regarding designation process and
reorganization efforts. Rob did state that boundary
changes were discussed but the issue seemed to lack
compelling information that the current boundaries
need to be adjusted at the present time.
Since there were several new members present, the
group introduced themselves and stated what department
they were representing.
There being no further business, the meeting
adjourned at 1130 hours.
The next meeting will
be held on May 10 at 1000 hours at
Richmond Airport
Hilton (changed since our meeting).
5501 Eubank Road
Sandston, VA 23150-1909
(804) 226-6400
ANNUAL MEETING
MINUTES: November 7, 2001
Marriott Waterside, Norfolk
The meeting was called to order by
1st Vice President Palmer at 1905 hours.
A motion was made and seconded to
approve the minutes from the August 2, 2001 meeting as
submitted. Hearing no discussion the motion was
passed.
President’s Report: Dave
Palmer for Don Barklage
·
Vice President Palmer indicated the
individual items in his report would be covered during
other agenda items.
Secretary/Treasurer’s Report
We currently have account balances
of checking -$2,567.10 and savings -$3,704.26.
There are only 7 agencies that have not paid their dues
yet (Caroline, Charlottesville, Dinwiddie, James City
County, King George, MWAA & Richmond fire & EMS).
A second invoice will be mailed to those agencies soon.
FYI – we have added 12 individual
members from existing member agencies and 1 new agency
(Portsmouth) with 4 individual members. Overall we
have added 16 new members. Currently our
membership consists of 41 agencies. We are also
expecting 1 more agency (Fort Belvoir EMS) to join.
Secretary/Treasurer Collins has also identified other
potential member agencies within the Commonwealth and
will be sending VAGEMSA information to them for review.
The membership roster was
circulated, and everyone was asked to verify his or her
agency’s information.
OEMS Report (various OEMS staff members)
Old Business
1.
Critical Needs Initiative (Bill Bullock) –
Bill reported there have been no actions since last task
force report.
2.
VAGEMSA website (Dave Palmer) – Dave
recapped the history of this initiative and he provided
handouts on the projected costs and possible format.
A motion was made by Kent Weber to move forward with the
project, to include the projected costs. Bob
Ryalls seconded the motion. Discussion on the
motion included the desire of VAGEMSA to pursue having
their own website, what other hosting options were
reviewed, and how the website would be updated.
Vote on the motion was unanimous. Dave will report
back on the progress.
3.
Jeff Dyer’s honorarium for Symposium (Dave
Palmer) – Jeff Dyer (NFA) was reassigned (following
the September 11th events) and could not meet
his commitment to teach with Bill Bullock for the
VAGEMSA sponsored pre-conference. Jennie Collins
will be filling in for Jeff’s portion of the class.
Since VAGEMSA had already voted to cover Jeff’s
honorarium ($800), Dave asked the membership to continue
with the previously approved financial support & allow
OEMS to use the money to offset other symposium costs.
Membership agreed with the recommendation.
New Business
1.
By-law Review Committee (Jennie Collins) –
Jennie discussed recent information she had gathered
from a CPA regarding VAGEMSA’s by-law requirement to
have annual audits, as well as other related financial
issues. Furthermore, VAGEMSA is past due for their
stated routine by-law review. She recommended a
small sub-committee be formed to review the by-laws.
Kent Weber, Dave Hoback, & Jennie Collins will perform
the review & report back to the membership.
2.
Terrorism/WMD (Dave Palmer & Mike Player)
– Mike was recently requested by OEMS to address a state
sub-panel on what VA first responders need to address
terrorism and weapons of mass destruction. Mike
had only a few hours to develop this presentation and he
shared his presentation with the group.
Based on this presentation
and the general attention being given to this topic,
Dave and Mike feel it is appropriate for VAGEMSA to
develop a position statement. After a lengthy
discussion, it was agreed VAGEMSA would develop two
positions statements; (1) to support the previous
funding task force report and $4 for life initiative,
and (2) to support federal funding of first responder’s
needs related to terrorism and weapons of mass
destruction events.
Bill
Bullock, Dave Palmer and Mike Player agreed to work on
new draft statements and to have drafts available for
review by the morning of Saturday, November 10 (during
symposium weekend). VAGEMSA members were requested
to pick up the draft statements up at the faculty
registration desk on Saturday morning and return a
voting sheet indicating their support, or non-support,
of the statements by 5pm that day.
If the
membership indicated their support of the statements,
Dave Palmer would present the statements to the Advisory
Board on Friday, November 16, hence the need for a quick
turn around time for document review during the
symposium. The Advisory Board would be requested
to consider adoption of the VAGEMSA statements, as their
own position. Submission to the legislature would
also be considered.
3.
Election of Officers (Dave Palmer) –
·
The positions of President and 1st
Vice President would be filled by ascension: Dave Palmer
ascends to President and Bill Bullock ascends to 1st
Vice President.
·
2nd Vice President nominations:
Jennie Collins was
requested to consider the position but declined due to
pending changes at her work. Dave Hoback was
nominated by Dave Barrick. Dave Hoback accepted
the nomination. Hearing no further nominations,
the nominations were closed. Vote was unanimous
for Dave Hoback as 2nd Vice President.
·
Secretary/Treasurer nominations:
Jennie Collins was
nominated by Dave Hoback. Hearing no further
nominations, the nominations were closed. Vote was
unanimous for Jennie Collins as Secretary/Treasurer.
1.
Communications – no report.
2.
CISM – no report.
3.
Disaster Response – Mike Player reported
the group was working on several initiatives.
Grant money was received and is being used for the
Module I & II rollouts. The group is getting ready
to work on MCI modules III & IV..
4.
Evaluation – Dave Barrick unsure if this
committee is still a standing committee – no report.
5.
FARC – no report; however, Bill Bullock
reported that Judy Link is leaving OEMS. Judy has
made several contributions to the RSAF grant process
during her tenure with OEMS.
6.
Human Resources & Training – no report.
7.
Medevac – no report. General comment
from Bob Ryalls indicating he had seen information of a
new medevac service serving MCV. Apparently
Medflight will continue to be the primary service with
Lifeevac serving as a backup service.
8.
Medical Direction – Dave Palmer reported
the group continues to work on position statements and
new curriculum.
9.
Public Information & Education – Bob
Ryalls reported they continue to work on a “success”
stories video and need information from any agencies
with successful innovative ideas or programs.
Please contact OEMS if your agency has anything to
share.
10.
Regulation & Policy – Kent Weber reported
all information was covered during OEMS report. No
meetings scheduled until further movement is made on the
proposed rules & regs.
11.
Transportation – Jennie Collins reported
for Mark Harmon – Mark has contacted OEMS & has been
added to the notification list. Next meeting is
scheduled for 12/7 at 1000 hours.
12.
Trauma System Oversight & Management – no
report.
13.
Legislative (Fire programs) – Dave Hoback
indicated they have not been recently contacted for
anything.
14.
Symposium – Bob Ryalls reported the group
is working on 2002 topics & they need topic or
instructor suggestions. He is working on the
pre-conference and management tracks, but will take
suggestions for any of the tracks. Next meeting is
scheduled for 12/10.
15.
EMSC Supplement – Trauma/EMS Assessment –
Laura Walker recapped the history of the initiative and
activities to date. OEMS recently mailed out a
provider list for all agencies. Please complete
the needed review and return to OEMS. The next
meeting is 11/26.
Other Roundtable information
–
·
Dave Palmer – Dave recognized Don Barklage
for all his efforts in leading VAGEMSA over the last
year. He further stated it was customary to
recognize the outgoing VAGEMSA president with a shirt.
Hearing no objections, a shirt for past President
Barklage will be ordered. J. J. Brown made a
motion to also begin presenting the past President with
a plaque. The motion was seconded by Bob Ryalls &
hearing no discussion, passed unanimously.
·
Copies of the Hampton Roads MCI guide were
made available.
Meeting was adjourned at 2125
hours.
Next Meeting is February 8, 2002
at 1000 hours – Embassy Suites. This is a change
for our meetings – we will now meet the morning of the
Advisory Boards Meeting.
NOTE: Since our
November meeting, the Advisory Board members have been
informed they need to attend a pre-advisory Board
legal briefing by the Attorney General's Office.
Therefore, we need to begin our meeting at 9:30AM on
February 8, 2002. Hope everyone has a great
holiday season!
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